Administrative Assistant

3 weeks ago

Washington, Washington, D.C., United States gTANGIBLE Corporation Full time
Job Summary

gTANGIBLE Corporation is seeking a highly skilled Administrative Assistant to provide security administration support to the Joint Staff Security Office (JSSO). The successful candidate will be responsible for managing documents and records, tasking management support, office management support, executive support, and SharePoint management.

Key Responsibilities
  • Document and Records Management: Plan, develop, and maintain a user-friendly file system compliant with JS regulations, ensure proper disposition of all permanent and temporary paper records, and maintain the JSSO file plan and records disposition schedule.
  • Tasking Management Support: Manage JSSO actions in the JS JSAP task management support, review incoming staff actions, and develop reports to track and monitor status of actions in progress.
  • Office Management Support: Prepare supply orders, coordinate special security requirements, and manage calendar appointments.
  • Executive Support: Support the JSSO Director and Deputy Director with executive assistance, including managing phone messages, handling customer inquiries, and developing management briefings.
  • SharePoint Management: Maintain and update the JSSO SharePoint pages, coordinate with JS knowledge engineers, and ensure all requirements and desired functionality are successfully captured and smoothly implemented.
Requirements
  • Fluent in English and ability to read, write, and comprehend government documentation.
  • Thorough knowledge and demonstrated expertise in using basic Microsoft programs.
  • Experience with administrative duties, including records management, taking phone calls, and scheduling appointments.
  • Experience in working independently on projects requiring research and preparation of briefing charts and other presentation materials.
  • Experience with managing and developing SharePoint pages.
  • Minimum of 2 years of related experience.
  • TS/SCI eligible clearance.
  • Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors.

gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.

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