Administrative Assistant
21 hours ago
The Jack Kent Cooke Foundation is seeking a highly organized and detail-oriented Receptionist to join our team. As a key member of our front office, you will be responsible for providing exceptional customer service, managing property access, and performing various administrative duties.
Key Responsibilities- Managing Property Access
- Screen visitors using the intercom system at the gate and main entrance door.
- Greets Visitors/Receives Deliveries
- Greet and direct visitors to the appropriate staff member in a friendly and professional manner.
- Maintain logs for deliveries (UPS, Fed Ex, Couriers) and direct packages to the appropriate staff member.
- Telephone Duties
- Answer incoming calls, respond to general questions, and direct specific inquiries to staff members.
- Attend staff meetings to stay informed on programs, issues, and deadlines to efficiently and accurately answer caller questions and direct to the appropriate staff.
- Mail/E-mail
- Sort and distribute incoming mail.
- Process outgoing mail and shipping (UPS, Fed Ex, Courier).
- Monitor the organization's Fax email inbox and forward to the appropriate staff member.
- General Administrative Duties
- Keep the lobby, visitor office, and kitchen area tidy.
- Complete a closing checklist each evening.
- Administrative Support
- Assist with large-scale special projects, including mailings, coordination of staff meetings and catering, and Board Meeting logistical support.
- Minimum of two years' receptionist or related experience.
- Excellent communication and organizational skills.
- Experience with telephone switchboard systems and other office machines, such as postage meters, copiers, faxes, etc.
- Commitment to customer service and diversity, equity, and inclusion.
- Experience with Microsoft Office Suite (Word, Excel, Outlook, etc.).
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