Senior Administrative Assistant

2 weeks ago

Austin, Texas, United States Oracle Full time
Job Description

Oracle is seeking a highly skilled and experienced Senior Administrative Assistant to provide exceptional support to our Group Vice President and his team. As a key member of our global organization, you will play a critical role in ensuring the smooth operation of our business.

Key Responsibilities:
  • Provide full administrative support, including calendar management, travel arrangements, meeting coordination, and expense management for five executives.
  • Prepare agendas, gather materials, and support key team leadership meetings. Take detailed meeting notes and ensure timely follow-up on action items.
  • Onsite support – work from the office 2-3 days per week. Support local office events, initiatives, and activities.
  • Plan several annual events, including negotiation and contracting of meeting space, travel itineraries, accommodations, logistics, and catering.
  • Assist in managing key projects, tracking timelines, deliverables, and ensuring effective communication across stakeholders. Drive follow-up on action items and monitor progress.
  • Act as a point of contact between supported executives and internal/external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.
  • Leverage modern technology and software to optimize workflow and drive efficiency. Utilize tools like Microsoft Office and video conferencing solutions.
  • Assist in budgeting, expense management, and procurement of office supplies. Monitor and track expenditures, ensuring compliance with company policies.
Requirements:
  • Minimum of 3-5 years of experience as an Executive Assistant, with at least 3 years supporting senior executives in a fast-paced, global environment.
  • Demonstrated ability to manage multiple tasks simultaneously, prioritize effectively, and respond to high-pressure situations with speed and precision.
  • Highly organized with a strong sense of ownership and accountability. Able to manage deadlines and ensure deliverables are met.
  • Proficient in Microsoft Office Suite, including MS PowerPoint, and video conferencing platforms. Ability to quickly learn new tools and technologies.
  • Strong problem-solving skills with a creative mindset to find innovative solutions to complex challenges.
  • Exceptional written and verbal communication skills, with the ability to engage professionally across all levels of the organization.
  • Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.
  • Flexible and resilient, capable of adjusting to shifting priorities and an ever-evolving workload in a dynamic global organization.
Preferred Qualifications:
  • Experience working in a professional services environment.
  • Comfortable working across different time zones and managing international communications and travel arrangements.
  • Bachelor's degree in Business, Communications, or a related field is preferred but not required.
About Us:

Oracle is a world leader in cloud solutions, using tomorrow's technology to tackle today's problems. We're committed to expanding our inclusive workforce that promotes diverse insights and perspectives. We've partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.

We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by calling, option one.

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, and protected veterans' status, or any other characteristic protected by law.

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