Senior Administrative Associate

3 days ago


Austin, Texas, United States University of Texas at Austin Full time
Job Summary

We are seeking a highly skilled and organized Senior Administrative Associate to provide administrative support to the Dean's office at the University of Texas at Austin. The successful candidate will be responsible for managing complex calendars, prioritizing tasks, and ensuring efficient workflow and work distribution.

Key Responsibilities
  • Manage calendars and schedules for senior leaders, ensuring timely and effective communication and coordination.
  • Provide administrative support, including preparing correspondence, reports, and presentations.
  • Coordinate travel arrangements, process reimbursements, and manage contact lists and committee membership lists.
  • Schedule and attend meetings, take minutes, and maintain accurate records.
  • Assist with budgeting, account reconciliation, and variance reporting.
  • Support the Associate Vice President for Legal Affairs, Senior Compliance Officer, and staff as needed.
  • Enter contracts into Total Contract Manager and process travel, purchasing, and reimbursements.
  • Provide exceptional customer service and support to visitors and staff.
Requirements

To be successful in this role, you will need:

  • Excellent organizational and communication skills.
  • Ability to work independently and collaboratively as part of a team.
  • Strong attention to detail and ability to maintain confidentiality.
  • Proficiency in Microsoft Office and Google Suite.
  • Experience with calendar management, travel coordination, and budgeting.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.



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