Senior Administrative and Events Coordinator

2 days ago

Austin, Texas, United States University of Texas at Austin Full time
Event and Administrative Support

As a key member of the Department of Computer Science, the Senior Administrative and Events Associate will oversee the logistics of internal and external events, ensuring seamless execution from start to finish. This includes collaborating with department leads and the Office of External Affairs to coordinate space and technical needs, creating event production timelines, and working with event owners to ensure timely and priority-driven execution.

  • Coordinate event staffing, schedules, and responsibilities
  • Research and manage vendors, contracts, and payments
  • Track and maintain event expenses and budgets
  • Develop metrics to measure event success and provide recommendations for improvement


Financial and Compliance Management

The Senior Administrative and Events Associate will ensure accurate and timely processing of gift and sponsorship funds for the Office of External Affairs. This includes proactively identifying necessary contract renewals, agreements, payments, and invoices, and preparing reports on funding forecasts and results. Additionally, the role will ensure verification of program compliance and maintain necessary documentation, including managing the budget for the Office of External Affairs.

  • Process gift and sponsorship funds
  • Identify and prepare contract renewals, agreements, payments, and invoices
  • Prepare reports on funding forecasts and results
  • Verify program compliance and maintain necessary documentation


Data and Reporting

The Senior Administrative and Events Associate will maintain current data in internal client management systems, monitor media activity, and assist with identifying new alumni and corporate prospects. This includes creating and generating reports and survey systems to measure program success, performing research, and developing graphs, charts, spreadsheets, and associated correspondence and presentation materials to communicate results to leadership.

  • Maintain current data in internal client management systems
  • Monitor media activity and identify new alumni and corporate prospects
  • Create and generate reports and survey systems
  • Develop graphs, charts, spreadsheets, and associated correspondence and presentation materials


Student Employment

The Senior Administrative and Events Associate will be responsible for hiring, onboarding, and managing student workers, ensuring a smooth and efficient process.

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