Senior Administrative Associate

2 days ago

Austin, Texas, United States University of Texas at Austin Full time
Job Title: Senior Administrative Associate

At the University of Texas at Austin, we are seeking a highly skilled and organized Senior Administrative Associate to join our team. This role will provide intricate administrative support, accounting, and facilitate business operations for the Thompson Conference Center (TCC).

Key Responsibilities:
  • Provide administrative support to the TCC team, including managing office supplies, equipment, and records retention schedules.
  • Act as a liaison between departments, ensuring clear communication and accuracy of correspondence align with university policies.
  • Assist in managing the daily financial processes related to the Thompson Conference Center, including communicating with clients about their invoices and overseeing collections.
  • Collaborate with Academic Affairs Central Business Services team to reconcile invoices and serve as delegated backup to TCC accounting lead on client deposits.
  • Provide comprehensive office management, including accurate budget and expenditure tracking for office.
  • Work directly with the TCC staff monitoring and supporting events, including serving as backup for conference coordinators in handling customer service needs of on-site conference clients.
  • Serve as the point of contact for internal and external vendors, developing and maintaining vendor relationships, and ensuring the delivery of services, performance monitoring, resolving issues, and negotiating contracts and agreements.
  • Provide support for TCC building maintenance and facilities efforts, including generating maintenance requests and coordinating TCC Custodial Services for building needs.

Requirements:

  • Bachelor's degree and three years of clerical or administrative experience or High school graduation or GED and five years of clerical or administrative experience.
  • Experience with basic office machines, personal computers, and learning new software applications.
  • Proficient in Microsoft Office and excellent verbal and written communication skills.
  • Superior organizational skills and attention to detail, with demonstrated superior proactive customer service skills.

Preferred Qualifications:

  • Bachelor's degree and more than the required amount of administrative experience.
  • At least five years of experience in an administrative capacity that includes interacting with clients.
  • Experience with DEFINE, Adobe, Word, and Excel, as well as knowledge of UT Box and event software systems.

Working Conditions:

  • Work performed in a standard office environment.

Salary Range: $48,000 + depending on qualifications.

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