Administrative Assistant III

1 week ago


Austin, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:

We are seeking an experienced Administrative Assistant III to provide high-level administrative support to our team. The successful candidate will possess excellent communication and organizational skills, with the ability to work independently in a fast-paced environment.

Key Responsibilities:
  • Provide administrative support to senior-level staff, including preparing and disseminating information, maintaining filing systems, and preparing reports and documents.
  • Act as a single point of contact for receiving and reviewing assignments from senior-level staff.
  • Assist with special projects and time-sensitive reports, including reviewing and editing memos and other communications for distribution.
  • Disseminate proposed policy updates to staff for review and compile edits and feedback for the author.
  • Prepare, edit, and distribute correspondence, reports, studies, forms, and documents.
  • Perform general office duties, including filing and maintaining a filing system, answering and routing phone calls, and ordering and maintaining office supplies.
  • Provide phone coverage and assistance, routing calls to appropriate departments.
  • Work with vendors and contracts division to secure speakers and meeting space for conferences and team meetings.
  • Compile and enter data for charts, graphs, databases, summaries, or reports.
  • May manage and maintain schedules and travel arrangements for senior-level staff.
Requirements:
  • Knowledge of office practices and administrative procedures.
  • Skill in establishing and maintaining effective working relationships.
  • Skill in effective verbal and written communication.
  • Skill in working in an office supporting several staff members.
  • Skill in using a personal computer and various Microsoft software packages.
  • Ability to interact with all levels of staff.
  • Ability to work independently in a fast-paced environment.


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