Senior Human Resources Representative

2 days ago


Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time
Job Summary

We are seeking a highly skilled and experienced Senior Human Resources Representative to join our team at the Massachusetts Institute of Technology. The successful candidate will provide a wide range of support for HR administration, including new hire onboarding and offboarding, position and salary changes, and coordination with payroll.

Key Responsibilities
  • Support all aspects of new hire onboarding and offboarding, including collecting information, preparing forms, and entering data.
  • Collect information, prepare forms, and enter data for position and salary changes, visa applicants, visiting scholars, and students.
  • Coordinate with payroll to ensure accurate and timely processing of employee data.
  • Maintain personnel databases, files, and records to ensure compliance with MIT policies and procedures.
  • Monitor, triage, and respond to routine HR inquiries via in-person, email, and phone.
  • Assist with approval of staff timesheets and run, review, and act as needed on personnel reports.
  • Send reminders before extension or termination for temporary appointments.
  • Assist managers with recruitment and draft and edit HR correspondence and presentations.
Requirements
  • High school diploma or equivalent.
  • Minimum five years of experience in an administrative office support position.
  • Discretion and tact with confidential information.
  • Excellent interpersonal, attention to detail, and organization skills.
  • Robust verbal and written communication skills.
  • Ability to prioritize tasks, handle competing work assignments, and meet deadlines in a fast-paced environment.
  • Sense of ethics, integrity, and responsibility for own actions.
  • Ability to follow and apply appropriate laws, regulations, and policies.
  • Knowledge of Excel, Word, PowerPoint, Adobe, Outlook, Google, Zoom, and reporting and database software.
Preferred Qualifications
  • Bachelor's degree in Business or Human Resources Management.
  • Higher education professional experience.
  • Experience with MIT systems.
  • Ability to analyze, create, or improve processes and procedures.
  • Knowledge and experience with HRIS, applicant tracking, performance management, and QuickBase software.
  • Experience recruiting and onboarding employees.
  • Interest in developing as a Human Resources professional.


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