Chief Administrative Liaison

2 weeks ago

New York, New York, United States The Pace Gallery Full time

Pace Gallery stands as a premier international art institution, showcasing some of the most significant contemporary artists and estates from the last century. With a rich history of collaboration with notable figures such as Alexander Calder, Jean Dubuffet, Agnes Martin, Louise Nevelson, and Mark Rothko, Pace has cultivated a unique legacy that bridges the East and West coasts of the U.S. The gallery has been a steadfast supporter of artists pivotal to the Abstract Expressionist and Light and Space movements since its inception in 1960 by Arne Glimcher.

The Senior Administrative Coordinator plays a vital role in providing comprehensive personal and administrative assistance to the Chairman, serving as the primary liaison for both internal and external stakeholders regarding all matters related to his office. This position entails managing schedules, organizing and prioritizing communications, and facilitating interactions between the gallery and the Chairman's office. The ideal candidate should possess a solid understanding of the art industry, including key institutions, collectors, and artists. A high level of discernment, the capability to balance multiple priorities effectively, and the ability to thrive in dynamic, unstructured environments are essential.

Key Responsibilities:

  • Oversee the Chairman's calendar and manage complex travel arrangements, including creating detailed itineraries and booking necessary accommodations.
  • Draft and refine correspondence, communications, presentations, and various documents.
  • Handle special projects as assigned by the Chairman.
  • Extend hospitality to incoming visitors and clients.
  • Coordinate with internal departments to ensure seamless communication and scheduling.
  • Manage sensitive and confidential information with utmost integrity.
  • Proactively identify challenges, troubleshoot issues, and propose solutions as they arise.
  • Support organization-wide events and programs.
  • Administer activities related to the Chairman's personal social calendar, including entertainment and social gatherings.
  • Conduct personal errands and fulfill special requests as needed.
  • Demonstrate flexibility to accompany the Chairman across various gallery locations.
  • Represent the Chairman's office as required.
  • Perform additional duties as assigned.

Qualifications:

  • A Bachelor's degree is required.
  • Minimum of 3 years of experience in administrative support, preferably within the art sector.
  • At least 1 year of experience in managing and executing events.
  • High level of professional discretion is essential.
  • Proven track record in project management.
  • Exceptional organizational skills with the ability to prioritize multiple tasks effectively.
  • Strong attention to detail and the ability to work seamlessly.
  • Proficiency in MS Outlook, Word, Excel, and PowerPoint.

Pace Gallery is committed to fostering an inclusive work environment and offers a competitive benefits package, including health insurance, retirement plans with company matching, flexible spending accounts, and commuter benefits. We prioritize a healthy work/life balance and provide a generous vacation policy.

Pace Gallery is an equal opportunity employer and welcomes all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, veteran status, or any other legally protected status.

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