Chief Executive Support Specialist

2 weeks ago

New York, New York, United States TBG | The Bachrach Group Full time

We are looking for a highly efficient, detail-oriented, and proactive individual to become a vital part of our team as the Senior Executive Coordinator to the office of the CEO. This pivotal position within the compact yet highly effective office of the CEO entails providing extensive administrative assistance to the CEO's office. The ideal candidate will excel in a dynamic environment, be flexible with shifting priorities, and exhibit a high degree of professionalism and confidentiality.

Key Responsibilities

  • Deliver top-tier administrative support for the CEO, acting as the main point of contact and gatekeeper for both internal and external stakeholders. Cultivate and sustain robust relationships with various parties, serving as a liaison between the CEO and others.
  • Oversee the CEO's intricate and evolving calendar, organizing appointments, drafting meeting agendas and documents, and coordinating video conferences, meetings, town halls, and events. Anticipate and resolve scheduling conflicts proactively, looking ahead to optimize time and efficiency. Prioritize engagements to ensure the CEO's time is utilized effectively.
  • Assist the CEO in staying organized throughout the day by preparing for video calls, printing meeting materials, and notifying attendees of any delays or changes in real-time, including rescheduling as necessary.
  • Plan and coordinate executive-level events, functions, and engagements, including quarterly management meetings.
  • Manage the organization of company-wide events, such as the annual holiday celebration and summer gathering, delegating tasks as appropriate.
  • Generate documents using Word, Excel, and PowerPoint, maintain email and holiday card lists, prioritize incoming requests, and respond to inquiries promptly.
  • Handle sensitive and confidential information with the utmost professionalism and discretion.
  • Provide light administrative support, including calendar management and phone assistance, for the Chief of Staff.
  • Complete any reasonable projects or tasks as assigned by the CEO or the Chief of Staff.

Qualifications

  • Bachelor's degree.
  • 3-10 years of experience as an Executive Assistant or in a similar role supporting C-level executives, preferably within the banking or consulting industries.
  • Outstanding organizational skills with the ability to multitask and prioritize effectively.
  • Exceptional written and verbal communication skills, with a keen attention to detail.
  • Proficient in utilizing productivity tools and software, including the MS Office suite (Outlook, Word, Excel, PowerPoint).
  • Professional discretion in handling confidential information, demonstrating the highest levels of integrity.
  • Ability to adapt to changing priorities and work in a fast-paced, deadline-driven environment.
  • Excellent attention to detail, coupled with a strong self-motivation to ensure tasks are completed accurately.

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