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Chief of Administrative Services Manager
2 months ago
We are seeking a highly skilled and experienced Chief of Administrative Services to join our team at the City of New York. As a key member of our organization, you will be responsible for overseeing and managing a wide range of administrative functions, including travel coordination, membership management, supervision of field administrative staff, facilities management, record keeping, and archiving.
Key Responsibilities- Oversee the arrangement and coordination of travel logistics for employees, including flights, accommodations, and transportation.
- Develop and maintain relationships with vendors to ensure cost-effective and efficient travel solutions.
- Manage corporate memberships, ensuring timely renewals and coordinating employee access to relevant memberships and subscriptions.
- Keep abreast of industry trends and opportunities for new memberships that align with company objectives.
- Provide training, leadership, and guidance to administrative staff working in field offices.
- Conduct regular check-ins and performance evaluations to ensure staff effectiveness and development.
- Oversee the day-to-day operations of office facilities, ensuring a clean, safe, and well-maintained working environment.
- Collaborate with vendors for facility-related services and negotiate contracts as needed to provide office supplies.
- Develop and implement efficient record-keeping systems to maintain accurate and up-to-date information.
- Manage the archiving process, ensuring compliance with DEP requirements.
- Proven experience in administrative services, with a focus on travel coordination, membership management, and facilities management.
- Excellent organizational and multitasking abilities.
- Proficiency in relevant software applications (MS Office, travel management systems, etc.).
- Strong communication and interpersonal skills.
- A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
