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Receivables Management Specialist

2 months ago

Alpharetta, Georgia, United States Century Cabinets Inc. Full time
Job Overview

Century Cabinets Inc. is a leading provider of innovative cabinetry solutions for both residential and commercial projects. Our commitment to quality craftsmanship and customer satisfaction sets us apart in the industry. We are seeking a dedicated Accounts Receivable Specialist to join our dynamic team.

Core Values

Positive Work Environment – We foster a culture of joy and collaboration, where learning and growth are part of our daily routine.

Responsibility – We honor our commitments and support each other in achieving our collective goals.

Continuous Development – We view challenges as opportunities for improvement and share our insights with the team.

Empowerment – Team members are encouraged to make informed decisions and drive positive change.

Creativity – We prioritize innovative thinking and constantly seek ways to enhance our operations.

Collaboration – We believe in teamwork and prioritize our shared objectives.

Key Responsibilities:
  • Verify the accuracy of invoices against contracts; investigate and rectify any discrepancies, apply pre-paid deposits, and distribute to clients.
  • Upload invoices for volume builders to their respective platforms; dispatch purchase orders as necessary for payment processing.
  • Maintain a log of customer deposits and apply them to invoices following established protocols.
  • Prepare daily bank deposits, record payments, and process credit card transactions.
  • Handle Return Merchandise Authorizations (RMAs) after consulting with sales personnel to determine credit eligibility; seek approval from management and generate credit invoices in the accounting system.
  • Monitor overdue accounts and implement credit holds as directed by the Accounts Receivable Manager.
  • Assist in managing the lien process under the guidance of the Accounts Receivable Manager, which may involve gathering necessary documentation and liaising with legal counsel.
  • Request and issue Certificates of Insurance to clients as required.
  • Prepare and submit payment applications.
  • Investigate duplicate invoices, customer disputes, and short payments; validate customer back charges.
  • Perform other related duties as assigned.
Qualifications:
  • Exceptional verbal and written communication abilities.
  • Strong organizational skills with the capacity to manage multiple tasks effectively.
  • Meticulous attention to detail.
  • Proficient in Excel and familiar with accounting software, preferably Avalara, QuickBooks, SyteLine, and Infor Cloud Suite Industrial.
Requirements:
  • High School diploma or equivalent.
  • A minimum of 2 years of experience in accounting.
  • Prior experience in accounts receivable and billing is preferred.
Physical Requirements:

This role is primarily sedentary, requiring extended periods of sitting, effective communication skills, and proficiency in operating a computer and telephone.

Work Environment:

This is a full-time position with a flexible work schedule in a corporate office setting.

Travel:

Minimal travel may be necessary for this role (less than 10%).