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Office Administrator

1 month ago

Los Angeles, California, United States PUC Schools Full time

About the Role:

The Office Manager will be responsible for maintaining a proper environment and student control at the school. This includes greeting and assisting parents, students, and visitors in a friendly and professional manner, as well as ensuring that semi-monthly timesheets are collected and submitted to the Home Office by the designated date.

Key Responsibilities:

  • Answer the phone using a professional and courteous manner
  • Record daily attendance for all School Staff in the attendance book
  • Submit monthly attendance report to the Office Manager of the Home Office
  • Coordinate Substitute teacher coverage
  • Supervise and delegate duties to Office Assistants
  • Oversee and record facility maintenance
  • Responsible for vendor quotes and relations
  • Maintain an accurate record of all keys and assets that have been distributed
  • Responsible for Credit Card Logs, Purchase Orders, Teacher Check Requests and Paid Time Off Forms
  • Sort through the mail and distribute accordingly
  • Arrange for timely delivery of manual checks, deposits, and supporting documents to home office
  • Work with Site Principal, Assistant Principal, Teachers, and Home office regarding any project or special requests
  • Take responsibility for initiation through completion of all tasks
  • Oversee the maintenance of all office equipment and school facility
  • Adhere to all policies, practices, and procedures established by PUC Schools
  • Responsible for developing the school newsletter on a monthly basis
  • In charge of parent correspondence and mailings
  • Assist with translations (if bilingual)
  • Maintain petty cash
  • Provide the Home office with school pictures and activities as needed
  • Responsible for the maintenance, storage, and security of all student files
  • Responsible for inputting and maintaining student data into PowerSchool and cumulative files (CUM)
  • Daily attendance should be entered into PowerSchool
  • Responsible for daily attendance books for statistical and classification reports at the end of the month
  • Responsible for the count, call-in, counting money, making list, and keying lunch counts into MealTime by 4 pm each day
  • Assist teachers with photocopying and appointment set-up with parents
  • Oversee all fundraising funds collection including student store (if applicable)
  • Responsible for checking school voicemail periodically on a daily basis
  • Perform other duties as assigned

Requirements:

  • Bachelor's degree from an accredited college or university in Business, related field, or equivalent training and experience preferred
  • 2+ years of Management experience or 3 years of Office work experience
  • 3+ years of Customer Service experience
  • School office experience a plus
  • Proficient with Microsoft Suite: Word, Excel, PowerPoint, and Outlook
  • Excellent communication skills (verbal and written)
  • Able to use a copier and fax machine
  • Alignment with core characteristics required of every PUC employee: pursuit of excellence, innovation, community, tenacity, and authenticity
  • Must be flexible and team-oriented
  • Able to multi-task in a fast-paced environment
  • Bilingual in Spanish preferred
  • Strong work ethic, accountability, and ownership of work
  • Regular attendance, dependability, and punctuality in conformance with the standards are essential to the successful performance of this position