Administrative Support Specialist

4 weeks ago

Los Angeles, California, United States Adecco US, Inc. Full time
Administrative Assistant Job Description

Adecco US, Inc. is assisting a Fortune 500 client in recruiting for an Administrative Assistant in Los Angeles, CA. This is a full-time Direct Hire position in Los Angeles, CA.

Key Responsibilities:

  • Manage the executive's calendar, working closely with other administrative staff to ensure efficient flow of information.
  • Perform administrative general office duties of a responsible and confidential nature, executing tasks with minimal direction.
  • Maintain complex records and files, handling highly confidential material.
  • Coordinate the use of major conference rooms and equipment.
  • Act as liaison between department managers and their staff in matters involving the executive's office, including meetings, documentation, and activities requiring authorized action.
  • Take authorized action in the executive's absence to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of the absence.
  • Handle projects as assigned, working independently with minimal supervision.
  • Create PowerPoint and Excel presentations, documents, and reports.
  • Compose memos, letters, and other correspondence, as needed, for the executive's review and signature.
  • Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensuring office requirements and facilities at the destination are arranged.
  • Receive and screen communications to the executive, including telephone calls and email messages, and provide assistance using independent judgment to determine those requiring priority attention.
  • Interface with the Board of Directors and their support staffs as necessary to ensure appropriate flow of information, meetings, and processing of expenses.
  • Coordinate and resolve facility issues as necessary.

Requirements:

  • High school diploma or GED
  • 3-4 years of Administrative Assistant experience
  • Excellent written and oral communication skills, including advanced level of proofreading, editing, and grammar skills
  • Excellent telephone skills
  • Ability to type 60+ words per minute accurately
  • Proficiency in word processing, presentation, spreadsheet, and other software, Microsoft Office, i.e., MS Word, Excel, PowerPoint
  • Ability to multi-task and prioritize tasks, with frequent interruptions, without direction
  • Ability to use discretion in handling confidential information
  • Attention to detail
  • Ability to meet deadlines
  • Ability to work as a key team member with a diverse group of professional staff
  • Professional communication between executives and other administrative staff

What's in it for you?

  • Starting salary of **$70,000 yearly**
  • Yearly bonuses
  • The opportunity to work for a Fortune 500 Company

Adecco US, Inc. is an Equal Opportunity Employer/Veterans/Disabled. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave, including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements.

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