Administrative Support Professional

3 weeks ago


Los Angeles, California, United States Archdiocese of Los Angeles Full time

About the Employer
The Archdiocese of Los Angeles and the Department of Catholic Schools work collaboratively with over 200 Catholic elementary schools and 50 Catholic high schools throughout Los Angeles, Ventura, and Santa Barbara counties. They operate as the largest Archdiocese in the United States.

Job Summary
In collaboration with the Main Office Manager, the Administrative Support Professional coordinates the daily operations of the Main Office.

Key Responsibilities
Provide friendly and accurate customer service assistance to internal and external visitors and callers. Perform various clerical duties, including preparing routine correspondence, sorting and filing student records, documents, mail, and other materials. Answer phones, greet visitors, and take messages. Operate a range of office equipment, including photocopiers and printers. Occasionally, order and distribute office supplies as needed. Assist with the acceptance of deliveries to the Main Office and notify faculty and staff for pickup. Participate in emergency procedures and preparedness, including maintaining supplies and student paperwork.

Attendance and Student Services
Assist with all school attendance functions, such as classroom attendance, late student arrivals, early student dismissals, and daily reports. Maintain office and student files pertinent to the Main Office. Collaborate with the Athletic Office Manager to verify student participation in athletic activities and update team lists as necessary. Maintain up-to-date student immunization records and assist with handling ill students, students requiring medication, and students with special needs. Provide basic first aid to ill or injured students and notify parents or guardians as required.

Requirements and Qualifications
High School Diploma required. Fingerprint clearance and VIRTUS certification provided. Preferably, clerical or secretarial experience in a K-12 educational setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

How to Apply
To apply for the position of Administrative Support Professional at Bishop Alemany High School, please submit the following to employmentalemany.org: 1. Cover Letter 2. Resume 3. Letter of Recommendation



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