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Executive Assistant

2 months ago

Dallas Texas, United States American Heart Association Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our Ventures Department at the American Heart Association. As a key member of our team, you will provide administrative support to our Managing Partner and assist in the scheduling and preparation of travel, meetings, and teleconferences.

Key Responsibilities
  • Provide daily administrative support to the Managing Partner
  • Coordinate calendar management and oversee travel arrangements
  • Manage logistics and provide onsite support for internal meetings and teleconferences
  • Draft business correspondence, including letters, email communications, meeting minutes, and presentations
  • Assist in the creation, production, and maintenance of meeting materials and recurring reports
  • Monitor department budgets and manage expenses
  • Build strong relationships with staff in the field and national center as a key representative of the Association's Venture team
Requirements
  • 5-8 years of related experience managing large administrative projects
  • Proven experience supporting at least two VP or higher in a similar role
  • Intermediate to advanced knowledge of Microsoft Office, including Word, Excel, and PowerPoint
  • Ability to type at least 80 words per minute with minimal errors
  • Experience planning, prioritizing, and coordinating multiple tasks to meet deadlines
  • Excellent people management and customer service skills
What We Offer

The American Heart Association invests in its people. Our total rewards package includes:

  • Competitive base salary
  • Performance and recognition opportunities
  • A wide array of benefits, including medical, dental, vision, disability, and life insurance
  • A robust retirement program with employer match and automatic contribution
  • Employee assistance program, employee wellness program, and telemedicine
  • Professional development opportunities, including access to our national online university, HeartU
  • Work-life harmonization, including paid time off and 12 paid holidays per year