Executive Assistant

3 weeks ago


Dallas, United States Robert Half Full time
Job DescriptionJob DescriptionWe are in the search for an Executive Assistant to join our team in the pharmaceutical industry based in Dallas, Texas. The role involves a range of administrative tasks, including maintaining communication lines among senior executives, employees, clients, and other external partners.

Responsibilities:
• Manage and maintain executives’ calendars and set up meetings
• Act as the point of contact among senior leadership team, employees, and clients
• Manage the flow of information in a timely and accurate manner
• Prepare and format information for internal and external communication – memos, emails, presentations, reports
• Coordinate travel and accommodation arrangements along with catering
• Handle shipping and receiving of marketing materials
• Oversee and manage team budgets
• Maintain marketing collateral inventory and handle ordering
• Track daily expenses and prepare weekly/monthly reports through Concur for senior leadership team
• Responsible for submission and follow up on PO processes
• Screen and direct phone calls and distribute correspondence.

• Minimum of 3 years of experience in an executive assistant role supporting senior VP or c-level executives

• Proficiency with accounting software systems.

• Familiarity with Adobe Acrobat.

• Proficient in various computer programs.

• Experience using Concur.

• Ability to perform data processing tasks.

• Understanding of accounting functions.

• Knowledge of accounts payable (AP) processes.

• Experience with auditing tasks.

• Familiarity with cash activity management.

• Experience in check processing.


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