Events and Conference Specialist

2 weeks ago


Baltimore, Maryland, United States The Johns Hopkins University Full time
Position Overview:
As a vital member of the team, the Events and Conference Specialist is responsible for the comprehensive planning, organization, and execution of various events, ranging from intimate gatherings to large-scale conferences.

Key Responsibilities:
  • Event Coordination: Collaborate with internal and external partners to facilitate the design, development, and evaluation of events and exhibitions.
  • Registration Management: Oversee and track participant registration and attendance.
  • Budget Oversight: Monitor and manage event expenditures to ensure adherence to financial guidelines.
  • Travel Coordination: Arrange visa and travel logistics for international attendees.
  • Logistical Planning: Organize all aspects of event logistics, including venue selection, meeting spaces, audiovisual requirements, catering, signage, and agendas.
  • Vendor Management: Identify and maintain relationships with vendors, ensuring backup options are available when necessary.
  • Communications: Assist in crafting and disseminating event-related communications and materials.
  • Data Analysis: Collect and analyze data on event outcomes to assess success and areas for improvement.

Required Skills and Qualifications:
  • Proven experience in planning and executing global events.
  • Strong verbal and written communication skills, along with exceptional organizational abilities.
  • Capacity to manage multiple projects under tight deadlines.
  • Detail-oriented with a focus on delivering high-quality results.
  • Ability to foster and maintain professional relationships.
  • Experience in overseeing logistical arrangements and directing event staff.
  • Proficient in Microsoft Office Suite and various video conferencing technologies.
  • Understanding of diverse populations and cultural sensitivities.
  • Willingness to travel domestically and internationally as needed.

Minimum Qualifications:
High School Diploma or equivalent, with five years of relevant experience. Additional education may substitute for experience as per established guidelines.

Preferred Qualifications:
Proficiency in a second language is advantageous.

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