Events Management Specialist

2 weeks ago


Baltimore, Maryland, United States Johns Hopkins University Full time

Position Overview:
As a pivotal member of the team, the Events Management Specialist will report directly to the Senior Manager of Conferences & Events. This role is essential for the meticulous planning, organization, and execution of a variety of events, ranging from intimate gatherings to large-scale conferences.

Key Responsibilities:
Event Coordination:
- Collaborate with internal stakeholders to design, develop, and implement events that align with organizational goals.
- Manage registration processes and track participant attendance efficiently.
- Monitor and control event-related expenditures to ensure budget compliance.
- Facilitate travel arrangements and visa processing for international attendees.

- Oversee logistical elements for events, including venue selection, meeting room arrangements, audio/visual requirements, catering services, signage, and event agendas.
- Propose enhancements to improve event planning workflows.
- Assist in preparing Requests for Proposals (RFPs) in accordance with established organizational standards.
- Support the reconciliation of event expenses and financial reporting.

Vendor Management:
- Establish new vendor relationships and maintain comprehensive vendor databases.
- Ensure timely processing of invoices related to event services.
- Research and evaluate potential vendors to enhance service offerings.
- Conduct site visits to assess venue suitability.

Communication:
- Aid in crafting effective communication materials for events.
- Distribute relevant event information to stakeholders and participants.
- Edit and format communication documents to ensure clarity and professionalism.

Qualifications:
- Proven experience in planning and executing both small and large-scale global events.
- Strong verbal and written communication skills, coupled with excellent organizational and problem-solving abilities.
- Ability to manage multiple priorities in a dynamic environment, with a keen attention to detail.
- Experience in providing outstanding customer service and maintaining professional relationships.

Technical Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Outlook, Teams) and video conferencing tools (e.g., Zoom).
- Familiarity with various audio and video equipment is preferred.
- Ability to quickly learn and adapt to specialized software applications.

Travel Requirements:
- Willingness to travel domestically and internationally up to 20% of the time.

Educational Background:
- High School Diploma or equivalent required; additional education may substitute for experience as per organizational guidelines.

Preferred Qualifications:
- Proficiency in a second language, such as French or Spanish, is advantageous.



  • Baltimore, Maryland, United States Johns Hopkins University Full time

    Overview:Johns Hopkins University is seeking a dedicated and experienced Senior Events Management Specialist to join the Data Science and AI Institute. This role is essential for strategizing, planning, coordinating, and executing a variety of significant events within the Whiting School of Engineering and across multiple divisions of the university. Key...


  • Baltimore, Maryland, United States The Johns Hopkins University Full time

    Position Overview:The Data Science and AI Institute at Johns Hopkins University is seeking a seasoned Senior Events Management Specialist to enhance our event planning and execution capabilities. This role is pivotal in promoting the institute's initiatives and ensuring successful engagement with various stakeholders.Key Responsibilities:As a Senior Events...


  • Baltimore, Maryland, United States ManTech International Corporation Full time

    About the RoleManTech International Corporation is seeking a highly motivated and detail-oriented Event Management Specialist II to join our team in Glen Burnie, MD.Key ResponsibilitiesSupport the planning and execution of company and NSIN events that highlight technical innovation and work done on TDLs within Maverick.Work closely with and assist other...


  • Baltimore, Maryland, United States Montage International Full time

    Embrace Your Passion. Infuse Your Creativity. At Montage International, we are embarking on a unique journey that requires dedicated individuals to help realize our ambitious vision. We have cultivated a culture centered around a fundamental principle we uphold daily: pursue what you love. If this resonates with you, we eagerly await your application. We...


  • Baltimore, Maryland, United States ManTech International Corporation Full time

    Job SummaryManTech International Corporation is seeking a highly motivated and detail-oriented Event Management Specialist II to join our team in Glen Burnie, MD. As an integral part of our diverse team, you will play a crucial role in planning and executing company and NSIN events that showcase our technical innovation and work done on TDLs within...


  • Baltimore, Maryland, United States Power Plant Live Full time

    EVENT MARKETING SPECIALIST OVERVIEW:As an Event Marketing Specialist, you will work closely with the Marketing and Event Production teams to transform creative concepts into reality. Engage in a vibrant setting that combines marketing expertise with practical experience in event organization and promotions.KEY RESPONSIBILITIES: Crafting and implementing...


  • Baltimore, Maryland, United States Minrak Worldwide Private Limited Full time

    Job Title: Event Service SpecialistJob Type: Part-time/Full-timeJob Overview:We are seeking dedicated and detail-oriented individuals to join our team as Event Service Specialists. If you have a strong passion for hospitality and exceptional customer service skills, we invite you to contribute to our dynamic event environment. Key Responsibilities: Prepare...


  • Baltimore, Maryland, United States ManTech International Corporation Full time

    About the RoleManTech International Corporation is seeking a highly motivated and detail-oriented Event Management Specialist II to join our team in Glen Burnie, MD.Key ResponsibilitiesSupport the planning and execution of company and NSIN events that highlight technical innovation and work done on TDLs within Maverick.Work closely with and assist other...


  • Baltimore, Maryland, United States Johns Hopkins University Full time

    We are looking for a Special Events Coordinator to assist the Senior Assistant Director of On-Campus Recruitment and the Assistant Director of Events in organizing various event programs both on and off campus. This role is crucial in managing the logistical aspects of events throughout the year for prospective and admitted students, as well as for the...


  • Baltimore, Maryland, United States Johns Hopkins University Full time

    We are looking for a Coordinator of Special Events to assist the Senior Assistant Director of On-Campus Recruitment and the Assistant Director of Events in organizing various event initiatives both on and off campus. This role is crucial in managing the logistical aspects of event planning throughout the academic year for prospective and admitted students,...


  • Baltimore, Maryland, United States Johns Hopkins University Full time

    We are looking for a Special Events Coordinator to assist the Senior Assistant Director of On-Campus Recruitment and the Assistant Director of Events in executing various event programs both on and off campus. This role will be pivotal in managing the logistical planning of events throughout the year for prospective and admitted students, as well as for the...


  • Baltimore, Maryland, United States The Johns Hopkins University Full time

    Position Overview:As a vital member of the team, the Events and Conference Specialist is responsible for the comprehensive planning, organization, and execution of various events, ranging from intimate gatherings to large-scale conferences. This role involves collaboration with both internal and external partners throughout the entire event planning...


  • Baltimore, Maryland, United States The Johns Hopkins University Full time

    Position Overview:As a vital member of the team, the Events and Conference Specialist is responsible for the comprehensive planning, organization, and execution of various events, ranging from intimate gatherings to large-scale conferences.Key Responsibilities:Event Coordination: Collaborate with internal and external partners to facilitate the design,...


  • Baltimore, Maryland, United States Clubatsnoqualmieridge Full time

    Position Title: Event Planning CoordinatorLocation: Club at Snoqualmie RidgeReports To: Sales DirectorPosition Overview:As the Event Planning Coordinator at Club at Snoqualmie Ridge, you will collaborate closely with the Sales Director to oversee and manage reservations for private gatherings. Your role is crucial in ensuring that every event is executed...


  • Baltimore, Maryland, United States free-classifieds-usa Full time

    Event Service Specialist at Free Classifieds USAWe are looking for an enthusiastic Event Service Specialist to enhance guest experiences during various events. In this role, you will be essential in ensuring that all aspects of service run smoothly and efficiently.Set up and maintain coffee breaks, carts, and service stationsArrange tables, buffets, and...


  • Baltimore, Maryland, United States free-classifieds-usa Full time

    Event Service Specialist at Free Classifieds USAWe are seeking an enthusiastic Event Service Specialist to enhance guest experiences during various events. In this role, you will be instrumental in ensuring that every detail is attended to for our guests' enjoyment.Set up and prepare refreshment stations and service areasArrange tables, buffet setups, and...


  • Baltimore, Maryland, United States free-classifieds-usa Full time

    Event Service Specialist at Free Classifieds USAWe are looking for an enthusiastic Event Service Specialist to enhance the guest experience during various events. In this role, you will be instrumental in ensuring that all aspects of service are executed flawlessly.Set up coffee breaks, carts, and service stations with necessary suppliesArrange tables,...


  • Baltimore, Maryland, United States Johns Hopkins University Full time

    We are looking for an Event Production Specialist who will play a crucial role in managing all technical elements of events held on the Homewood Campus. This position is part of the Event Support team within the Krieger IT - Classroom Audio/Visual Technology Support (KIT-CATS). The team collaborates closely with the Multimedia Services Manager to ensure the...


  • Baltimore, Maryland, United States HYATT Hotels Full time

    The Event Beverage Specialist is essential in elevating the guest experience during catered events at our venue. This role encompasses the expert preparation and serving of both alcoholic and non-alcoholic beverages, ensuring a well-stocked bar, and delivering responsible and efficient drink service to attendees. The key responsibilities include beverage...


  • Baltimore, Maryland, United States HYATT Hotels Full time

    The Event Beverage Specialist is essential in elevating the guest experience during catering functions at our venue. This role encompasses the proficient crafting and serving of both alcoholic and non-alcoholic drinks, ensuring a fully stocked bar, and delivering responsible and efficient beverage service to attendees. The core duties include beverage...