Administrative Records Specialist
2 weeks ago
Location : Green Bay, WI
Job Type: Full-time
Department: Police
General Overview
The City of Green Bay is seeking a dedicated Administrative Records Specialist to support the operations of the Police Department. This role is vital in ensuring the accuracy and integrity of police documentation and records management.
Work Schedule: Monday-Friday, 7:30 a.m.-4:00 p.m.
Compensation: $22.64 per hour
Key Responsibilities
- Validate and verify police reports, ensuring compliance with established guidelines for submission.
- Confirm the accuracy of municipal and circuit traffic citations, including personal information and officer details.
- Transcribe officer information accurately.
- Redact sensitive information in accordance with Wisconsin Open Records Laws.
- Prepare and process reports for law enforcement initiatives.
- Organize and manage monthly submissions to relevant authorities.
- Respond to public records requests via various communication methods, adhering to state and departmental protocols.
- Handle inquiries regarding departmental procedures and regulations effectively.
- Maintain the court calendar for police personnel, managing subpoenas and court notices.
- Process applications for permits and licenses, conducting necessary background checks.
- Distribute multimedia files to the appropriate legal offices.
- Prepare and manage financial documentation, including invoices and cash reconciliations.
- Assist in the ordering and distribution of departmental supplies.
- Ensure compliance with state and federal audits through accurate record-keeping.
- Provide support and training to other clerical staff as needed.
- High school diploma or equivalent.
- Three or more years of relevant office experience, particularly in word processing.
- Completion of post-secondary courses in Administrative Professional programs or related fields is preferred.
- Strong command of business English, spelling, punctuation, and grammar.
- Proficient in general office practices and procedures.
- Ability to maintain accurate records and files.
- Competence in operating various office equipment and software.
- Excellent communication skills, both written and verbal.
- Ability to work independently and manage multiple tasks effectively.
Ability to perform the following activities:
- Lifting and carrying up to 20 pounds.
- Frequent standing and sitting.
- Ability to stoop, reach, and lift as necessary.
The City of Green Bay offers a comprehensive benefits package, including:
- Health, Dental, and Vision Insurance
- Life Insurance and Long-Term Disability
- Flexible Spending Plan
- Retirement Plans
- Paid Time Off including Vacation and Sick Leave
- Paid Holidays
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