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Administrative Support Specialist

2 months ago

Green Bay, Wisconsin, United States University of Wisconsin-Green Bay Full time
Job Title:

Administrative and Program Support Specialist

Company: University of Wisconsin-Green Bay

Job Summary:

We are seeking a highly organized and detail-oriented Administrative and Program Support Specialist to provide administrative and program support for the Impact MBA program, and to faculty and staff within the Department of Accounting & Finance, the Department of Business Administration, and the Cofrin School of Business.

Key Responsibilities:

  • Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations
  • Provide primary point of contact for individuals and groups, offering organizational information via various communication mediums
  • Prepare and audit complex records, including department/program budgets, edit documents, and review work done by others
  • Develop, send, receive, copy, and distribute communications to the appropriate entities according to established policies and procedures
  • Develop, implement, and maintain methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Requirements:

  • MINIMUM QUALIFICATIONS:
    • H.S. Diploma
    • Computer proficiency with the ability to use specialized software packages, database, spreadsheet, and word processing, specifically Microsoft Office
    • Understanding of budget management
  • PREFERRED QUALIFICATIONS:
    • Bachelor's Degree
    • Experience in a higher education environment with working knowledge of university budgeting and finances
    • Experience with web content management systems and Financial Software

Successful Candidate:

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

Conditions of Appointment:

  • Position is a full-time University Staff appointment
  • Work hours are 7:45 a.m. to 4:30 p.m., Monday through Friday
  • May have the option to work on-campus or a hybrid schedule subject to approved telecommuting request
  • Occasional evening and/or weekend work is expected to support the Cofrin School of Business programs and events

Benefits:

  • Competitive salary commensurate with qualifications and experience
  • Comprehensive benefits package, including health insurance, dental, vision, life insurance, and retirement savings programs
  • Paid leave benefits, including 9 legal holidays, 36 hours of personal holiday, and between hours of sick leave annually
  • Vacation time, prorated for employees working less than 100%