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Administrative Support Specialist

2 months ago

Green Bay, Wisconsin, United States Green Bay Oncology Full time

Job Summary:

Green Bay Oncology is seeking a highly skilled and organized Executive Assistant to support our executive team. The ideal candidate will have strong written and verbal communication skills, be highly motivated, and be able to manage multiple priorities.

Key Responsibilities:

  • Administrative Support: Provide administrative support to the executive team, including managing calendars, preparing reports, and arranging travel plans.
  • Communication: Research, prioritize, and follow up on incoming issues and concerns, determining the appropriate course of action, referral, or response.
  • Document Preparation: Prepare and edit correspondence, communications, presentations, and other documents.
  • Project Management: Manage multiple projects simultaneously, ensuring timely completion and high-quality results.
  • Meeting Coordination: Coordinate board of directors, committee, and staff meetings, including agendas, attendance, staff reports, minutes, and follow-through.
  • Customer Service: Provide quality customer service to internal and external stakeholders.
  • Policy Development: Research and assist with the preparation of policies and procedures.
  • Meeting Minutes: Attend meetings as requested, record minutes, and submit minutes for approval.
  • Visitor Interaction: Receive and interact with incoming visitors.
  • Process Improvement: Review practices and implement improvements where necessary.
  • Confidentiality: Protect confidential information at all times.

Requirements:

  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in an administrative support role.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Ability to manage multiple priorities and work in a fast-paced environment.
  • Proficiency in Microsoft Office and other productivity software.

Working Conditions:

This is a full-time position that requires a high level of organization, attention to detail, and excellent communication skills. The ideal candidate will be able to work independently and as part of a team to support the executive team.

Language: English (en-US)