Financial Operations Specialist

1 week ago

Middletown, United States Vaco Full time

Accounts Payable/Accounts Receivable Specialist

About Vaco:
Vaco is a prominent player in the finance sector, recognized for its commitment to excellence and innovation. We are currently seeking a proficient Accounts Payable/Accounts Receivable (AP/AR) Specialist to enhance our finance department. This role is essential for maintaining efficient financial operations by overseeing both payables and receivables, which are vital for our business activities.

Key Responsibilities:

Accounts Payable Duties:

  • Invoice Management: Scrutinize, validate, and process supplier and vendor invoices, ensuring precision and adherence to company protocols and procurement guidelines.
  • Payment Coordination: Organize and execute timely payments, including checks, electronic transfers, and ACH transactions, while managing payment schedules to optimize cash flow.
  • Vendor Account Reconciliation: Reconcile supplier statements, address discrepancies, and oversee vendor accounts to maintain accurate financial records.
  • Transaction Documentation: Keep comprehensive records of accounts payable activities, including necessary documentation for audits and compliance purposes.

Accounts Receivable Duties:

  • Customer Invoicing: Create and dispatch customer invoices based on sales orders, ensuring accuracy and compliance with contractual obligations.
  • Payment Tracking: Monitor and record incoming payments, including checks, electronic transfers, and credit card transactions, applying payments accurately to customer accounts.
  • Collections Oversight: Review accounts receivable aging reports, follow up on overdue invoices, and liaise with customers to resolve payment challenges.
  • Account Reconciliation: Reconcile customer accounts and address any discrepancies to ensure precise financial reporting.

General Responsibilities:

  • Financial Reporting: Prepare and analyze accounts payable and receivable reports, offering insights into cash flow and overall financial health.
  • Interdepartmental Collaboration: Work closely with purchasing, sales, and production teams to ensure consistency between financial records and operational activities.
  • Process Enhancement: Identify and propose improvements to streamline accounts payable and receivable processes.

Minimum Qualifications:

  • Experience: A minimum of 3 years in accounts payable and receivable, ideally within a manufacturing context.
  • Education: An Associate's degree in Accounting, Finance, or a related discipline; a Bachelor's degree is advantageous.
  • Skills: Proficiency in accounting software and Microsoft Excel. Familiarity with financial practices specific to manufacturing and inventory management is highly preferred.
  • Detail Orientation: Strong organizational abilities with a keen eye for accuracy in managing financial transactions and reconciliations.
  • Communication Skills: Excellent interpersonal and communication abilities for effective collaboration with vendors, customers, and internal teams.

Vaco is committed to fostering a diverse workplace and strongly encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, or any other protected characteristics as required by law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. We will ensure that persons with disabilities are provided reasonable accommodations as needed.

By submitting your application, you agree to provide accurate information and maintain confidentiality regarding the position.

Privacy Notice

Vaco respects your privacy and is committed to providing transparent notice of our policies.

Pay Transparency Notice

Compensation for this role is determined by various factors, including skills, experience, and geographic considerations.

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