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Operations Support Specialist
2 months ago
Join Waterfield Energy as an Operations Support Specialist
At Waterfield Energy, we are dedicated to fostering a dynamic work environment where innovation and collaboration thrive. We are currently seeking an Operations Support Specialist to enhance our operational efficiency and support our executive team.
Role Overview
As an Operations Support Specialist, you will play a pivotal role in facilitating the seamless functioning of our organization. Your responsibilities will include:
- Office Management: Oversee daily office functions to maintain a productive atmosphere.
- Event Coordination: Organize and manage both internal and external events, ensuring they are executed flawlessly.
- Administrative Support: Provide essential support to senior management, including calendar management and communication handling.
- Project Management: Assist in the coordination of special projects, tracking progress and ensuring deadlines are met.
Key Responsibilities
1. **Office Management**
- Ensure a well-organized and efficient office environment.
- Manage supplies and inventory, coordinating with vendors as necessary.
- Implement office policies to enhance productivity.
2. **Event Coordination**
- Plan and execute team meetings, workshops, and social events.
- Coordinate logistics for client meetings and industry conferences.
- Ensure all events are within budget and meet organizational standards.
3. **Administrative Support**
- Assist with travel arrangements and prepare necessary documentation.
- Handle incoming communications and direct them appropriately.
- Collaborate with various departments to enhance client relationships.
4. **Project Management**
- Support management in special projects, ensuring confidentiality and professionalism.
- Track project milestones and report on progress.
Qualifications
The ideal candidate will possess:
- A Bachelor’s degree in Business Administration, Marketing, or a related field.
- Proficiency in Microsoft Office and the ability to learn new software quickly.
- Strong organizational skills with a proactive approach to multitasking.
- Exceptional communication and interpersonal skills.
- A commitment to confidentiality and discretion.
- Experience in event coordination and vendor negotiations.
Why Waterfield Energy?
At Waterfield Energy, we value continuous learning and provide opportunities for professional growth. You will be part of a supportive team that encourages open communication and values your contributions. Join us in our mission to drive success through effective operations and exceptional client relations.
