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Executive Assistant

2 months ago

Arlington, Virginia, United States PRESTONS PHARMACY Full time
Job Description

The ideal candidate will provide top-level support for a successful business owner with multiple ventures. They should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, this individual should be able to draft documents and assist the executive with meeting preparations.

Responsibilities
  • Manage the executive's calendar and ensure timely scheduling of meetings
  • Assist the executive in preparing for meetings, including drafting documents and presentations
  • Respond to emails and document requests on behalf of the executive
  • Draft slides, meeting notes, and documents for the executive
  • Collect and organize video content
  • Conduct weekly check-ins with virtual assistants
  • Manage pharmacy employees to their job descriptions daily, including monthly sit-downs
  • Oversee online commerce management, including Poshmark and Facebook marketplace
  • Organize multiple Google Drive accounts and desktop files
  • Ensure the medical spa operates on strict timelines
  • Manage pharmacy and medical spa inventory
  • Complete administrative paperwork and set up new accounts
  • Manage personal and business finances
Qualifications
  • Bachelor's degree or equivalent experience
  • Proficient in Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, and able to multitask with great follow-up skills
  • Strong written and verbal communication skills