Office Coordinator
2 weeks ago
Saint Elizabeth University is seeking a proactive and organized Administrative Assistant to enhance the efficiency of our administrative operations within the Physician Assistant Program. This role is essential in supporting the daily functions and ensuring smooth operations of the graduate program.
Key Responsibilities:
- Front Office Management: Act as the initial point of contact for visitors, students, faculty, and staff. Manage incoming communications and provide accurate information or direct inquiries appropriately.
- Administrative Support: Offer comprehensive administrative assistance to faculty and staff, including document preparation, filing, and mail handling.
- File Management: Maintain and organize both physical and digital files related to courses and students.
- Inventory Management: Monitor office supplies, ensuring availability and timely ordering of necessary materials.
- Meeting Coordination: Attend program meetings, take detailed minutes, and assist in agenda preparation and distribution of materials.
- Event Planning: Support the organization and execution of program-related events and activities.
- Financial Tracking: Assist in processing invoices and maintaining accurate financial records.
- Process Improvement: Identify opportunities for streamlining administrative processes to enhance efficiency.
Daily Operations:
- Serve as a liaison with IT to address technological needs for classrooms and faculty.
- Ensure that classrooms are equipped with necessary technology and support.
- Manage the PA Program Laptop Cart and related resources.
- Prepare regular updates regarding program schedules and activities.
- Oversee the distribution of mail and deliveries for the program.
Admissions Support:
- Assist in the admissions process, including planning interviews and orientation events.
- Maintain a database of resources to support student retention and success.
Faculty Assistance:
- Support faculty in scheduling assessments and managing logistics for lectures and exams.
- Maintain communication and documentation related to adjunct and guest instructors.
Qualifications:
- Education: AA/AS degree preferred.
- Experience: Minimum of 2 years in an administrative role, preferably in higher education.
Skills Required:
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite and familiarity with learning management systems.
- Ability to maintain confidentiality and exercise discretion.
- Capacity to work independently and collaboratively in a dynamic environment.
Work Environment:
This position requires in-person attendance during standard working hours. Remote work options are not available at this time.
Benefits:
Saint Elizabeth University offers a supportive work environment, competitive compensation, and a comprehensive benefits package.
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Office Coordinator
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