Office Coordinator
2 weeks ago
Saint Elizabeth University is seeking a dedicated and organized Administrative Assistant to provide essential support to the Physician Assistant Program. This role involves a variety of administrative tasks that are crucial for the smooth operation of the program.
Key Responsibilities:
- Front Office Duties: Act as the initial point of contact for visitors, students, and staff. Manage phone calls and messages with accuracy and professionalism.
- Administrative Support: Offer comprehensive office assistance to faculty and staff, including document preparation and file management.
- Inventory Management: Monitor and order office supplies to ensure availability.
- Meeting Coordination: Attend program meetings, prepare minutes, and assist in agenda preparation.
- Event Planning: Support the organization of program-related events and activities.
- Financial Tracking: Assist in processing invoices and maintaining financial records.
Daily Operations:
- Collaborate with IT to address technological needs for classrooms and faculty.
- Ensure all necessary equipment is prepared for classes.
- Manage the PA Program Laptop Cart and maintain communication regarding program schedules and updates.
Admissions Support:
- Provide assistance during the admissions process, including interview coordination and event organization.
- Maintain a database of resources to support student retention and success.
Faculty Assistance:
- Help faculty with scheduling assessments and organizing guest lectures.
Qualifications:
- Education: Associate's degree preferred.
- Experience: Minimum of two years in an administrative role, preferably in higher education.
Skills Required:
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite and familiarity with learning management systems.
- Ability to maintain confidentiality and exercise discretion.
- Commitment to supporting the mission of the Physician Assistant Program and the university.
Work Environment:
This position requires in-person attendance during standard working hours. The university prioritizes a safe and supportive environment for all employees.
Benefits:
- Comprehensive health care plans, dental and vision coverage.
- Retirement savings plan with employer match.
- Generous paid time off and holiday schedule.
Saint Elizabeth University is an equal opportunity employer and encourages applications from diverse backgrounds.
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