Executive Assistant

1 week ago

Miami Florida, United States Egon Zehnder Full time
About Us

Egon Zehnder is a global executive search and leadership advisory firm that helps organizations navigate complex leadership challenges. Our team of experts provides honest feedback and insights to help leaders realize their true potential and purpose.

The Opportunity

We are seeking an experienced Executive Assistant to support our consultants in client engagements. The successful candidate will be responsible for providing administrative support, coordinating projects, and ensuring seamless communication with clients and team members.

Key Responsibilities
  • Arrange scheduling, manage complex calendars, and prioritize meetings/calls as needed.
  • Coordinate travel plans, itineraries, and agendas for consultants and candidates.
  • Process expense reimbursements, compose confidential correspondence, and perform additional administrative tasks.
  • Ensure the accuracy and completeness of our global database.
  • Provide ad-hoc support to other Executive Assistants and hold additional office/reception responsibilities as needed.
Search Coordination
  • Serve as client and candidate liaison, assisting consultants in maintaining daily search activities.
  • Communicate directly with clients, candidates, and internal stakeholders to ensure smooth project execution.
  • Take a proactive approach to assist with client needs during consultant absences.
  • Work closely with consultants and research stakeholders to ensure deadlines are met and client needs are served.
Requirements
  • Bachelor's degree preferred.
  • Minimum 5 years' experience in an administrative function, ideally in a professional services firm.
  • Organized multi-tasker with excellent time management, prioritization, and attention to detail.
  • Resourceful problem solver with ability to work in ambiguous environments.
  • Self-starter with excellent communication and interpersonal skills.
What We Offer
  • Hybrid work model with 50% in-office and 50% remote work.
  • 401k company match and additional discretionary employer contribution.
  • Comprehensive health plan, employee assistant program, paid parental leave, and personal time off.

We are committed to creating a culturally diverse, equitable, and inclusive organization. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.

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