Executive Assistant

2 months ago


Miami, United States StevenDouglas Full time

StevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area The ideal candidate will provide top-level assistance for high level executives.


Responsibilities/Duties:

  • Maintain a calendar of meetings and engagements for top level executives
  • Prepare one or more executive’s daily schedule
  • Handle incoming phone calls and take accurate messages to pass along to the executives
  • Open and sort all mail and forward it to the appropriate staff member for follow-up
  • Keep all electronic data current and ensure accuracy
  • Set up conference room for meetings – as well as clean up once meeting is finished
  • Process corporate expense reports
  • Handle all travel arrangements for top level executives and provide the executives with itineraries and schedule cars for all trips.
  • Prepare and revise legal documents based on standard templates, including notices and confidentiality agreements.
  • Assist with contract management, including organizing files and maintaining online shared files.
  • Coordinate with team members from other departments to prepare and circulate routing packages for approval and signature.
  • Assist with support in closings of acquisitions and dispositions, including coordinating with outside counsel and preparation of closing binders.



Skills/Experience/Qualifications:

  • 3 years’ experience supporting c-level executives
  • Experience with contracts and contract management, or closings, preferred.
  • Excellent written and verbal communication skills
  • Strong organizational, time management and customer service skills
  • The ability to be a self-started, ability to properly prioritize assignments, and work with little supervision in a fast-paced environment
  • Strong PC Skills including - MS Word, PowerPoint, Excel, and Outlook.


Education:

  • A college degree is not required but preferred.

  • Paralegal Assistant

    1 month ago


    Miami, United States Executive Alliance Full time

    Paralegal Job DescriptionExecutive Alliance is seeking a highly skilled Paralegal to join our team. The ideal candidate will have a strong background in legal document preparation, case management, and research.Key Responsibilities:Prepare and review routine legal documents, ensuring accuracy and compliance with regulations.Collect and organize documents and...

  • Executive Assistant

    4 weeks ago


    Miami, Florida, United States Vitel Mobile Inc Full time

    Job Title: Executive AssistantVitel Mobile Inc, a leading open market GSM mobile phone distributor in Latin America, is seeking a highly skilled Executive Assistant to provide top-notch support to our executive team.Job Summary:This is a full-time on-site role for an Executive Assistant at Vitel Mobile Inc in Miami, FL. The successful candidate will be...

  • Executive Assistant

    1 month ago


    Miami, United States Vitel Mobile Inc Full time

    Company Description Vitel Mobile Inc, established in 2009, is a prominent open market GSM mobile phone distributor in Latin America. With headquarters in Miami, Vitel has branch offices and distribution facilities in Panama, Middle East, Korea, and China. The company focuses on open market sales to wholesalers and retailers across Latin America and the...

  • Executive Assistant

    1 month ago


    Miami, United States Vitel Mobile Inc Full time

    Company Description Vitel Mobile Inc, established in 2009, is a prominent open market GSM mobile phone distributor in Latin America. With headquarters in Miami, Vitel has branch offices and distribution facilities in Panama, Middle East, Korea, and China. The company focuses on open market sales to wholesalers and retailers across Latin America and the...

  • Executive Assistant

    1 month ago


    miami, United States Vitel Mobile Inc Full time

    Company Description Vitel Mobile Inc, established in 2009, is a prominent open market GSM mobile phone distributor in Latin America. With headquarters in Miami, Vitel has branch offices and distribution facilities in Panama, Middle East, Korea, and China. The company focuses on open market sales to wholesalers and retailers across Latin America and the...

  • Executive Assistant

    3 weeks ago


    Miami, United States StevenDouglas Full time

    Executive Assistant Job DescriptionStevenDouglas is seeking a highly skilled Executive Assistant to provide top-level support to high-level executives in the Coral Gables area.Key Responsibilities:Manage complex calendars and schedules for top-level executivesPrepare daily schedules and itineraries for executivesHandle incoming phone calls and take accurate...

  • Executive Assistant

    4 weeks ago


    Miami, United States StevenDouglas Full time

    {"title": "Executive Assistant", "description": "Job SummaryStevenDouglas is seeking a highly skilled Executive Assistant to provide top-level support to our senior executives. The ideal candidate will possess excellent organizational, communication, and time management skills, with the ability to work independently in a fast-paced environment.Key...

  • Executive Assistant

    3 weeks ago


    Miami, United States StevenDouglas Full time

    StevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...

  • Executive Assistant

    3 weeks ago


    Miami, United States StevenDouglas Full time

    StevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...

  • Executive Assistant

    1 week ago


    miami, United States StevenDouglas Full time

    StevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area! The ideal candidate will provide top-level assistance for high level executives.Responsibilities/Duties:Maintain a calendar of meetings and engagements for top level executivesPrepare one or more executive’s daily scheduleHandle incoming phone calls and take...

  • Executive Assistant

    2 weeks ago


    Miami, United States StevenDouglas Full time

    Executive Assistant Opportunity at StevenDouglasWe are seeking a highly skilled and experienced Executive Assistant to join our team at StevenDouglas. The ideal candidate will provide top-level support to our executives, ensuring seamless day-to-day operations and strategic initiatives.Key Responsibilities:Manage complex calendars, scheduling meetings and...

  • Executive Assistant

    2 weeks ago


    Miami, Florida, United States Alces & Asociados LLC Full time

    Job DescriptionWe are seeking an Executive Assistant to provide high-level administrative support for an Executive at Alces & Asociados LLC. The ideal candidate will have a strong organizational background and be able to prioritize and multitask effectively.Key Responsibilities:Provide administrative support to the Executive, including answering phone calls,...

  • Executive Assistant

    3 weeks ago


    Miami, United States TechnoSphere, Inc. Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.   ResponsibilitiesCalendar...

  • Executive Assistant

    2 weeks ago


    Miami, Florida, United States JMK Property Management Full time

    About JMK Property ManagementWe are a dynamic and growing company specializing in managing multifamily properties in Miami. Our focus is on leasing, maintenance, and financial accountability, driven by a commitment to excellence and teamwork.Why Work With UsGrowth Opportunities: As an Executive Assistant, you will work directly with the executive team,...

  • Executive Assistant

    2 weeks ago


    Miami, Florida, United States JMK Property Management Full time

    About UsJMK Property Management is a dynamic and growing company specializing in multifamily property management in Miami. Our success is driven by a commitment to excellence, teamwork, and continuous improvement. We value a positive and supportive work environment, where our team members can grow and develop their skills.Why Work With UsGrowth...

  • Legal Assistant

    4 weeks ago


    Miami, Florida, United States Executive Alliance Full time

    Paralegal OpportunityExecutive Alliance is seeking a skilled Paralegal to join our team. The ideal candidate will have 2+ years of experience in a similar role, with expertise in Florida State and Federal e-filing and a Bachelor's degree or Paralegal certificate.Key Responsibilities:Review and draft routine legal documentsCollect and organize documents and...

  • Executive Assistant

    2 weeks ago


    Miami, Florida, United States JMK Property Management Full time

    About UsJMK Property Management is a dynamic and growing company specializing in multifamily property management in Miami. Our team is committed to excellence, teamwork, and continuous improvement. As a key member of our leadership team, you will play a vital role in supporting our executive team and contributing to our success.Job SummaryWe are seeking a...

  • Executive Assistant

    4 weeks ago


    Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of an Executive Assistant to lead the re-build efforts of a recent transplant to Coconut Grove, Florida. The role entails providing executive support in a well-structured and timely manner. You will be dealing with a diverse set of tasks that assist our growing portolio. Responsibilities: • Manage professional...

  • Executive Assistant

    3 weeks ago


    Miami, United States Trump National Doral, Miami Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Managing Director/Executive Committee Member at Trump National Doral, Miami.Key ResponsibilitiesProvide administrative support including typing, filing, answering telephones, taking messages, and maintaining appointment calendars.Make...

  • Executive Assistant

    4 weeks ago


    Miami, Florida, United States Hut 8 Full time

    About Hut 8Hut 8 is a cutting-edge technology company that specializes in building and operating data centers for next-generation computing workloads. We are a dynamic and innovative organization that offers exciting opportunities for individuals who want to work at the forefront of technology, energy, and infrastructure.About the RoleWe are seeking an...