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Executive Virtual Assistant

2 months ago

Miami Florida, United States MCI Careers Full time
Job Title: Executive Virtual Assistant

At MCI Careers, we are seeking a highly organized and detail-oriented Executive Virtual Assistant to join our team. As an Executive Virtual Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers.

Key Responsibilities:
  • Manage executive emails, scheduling meetings, and providing timely reminders to ensure seamless daily operations.
  • Create and maintain detailed schedules of events, appointments, and tasks, ensuring optimal time management and prioritization.
  • Conduct thorough online research to support various projects and decision-making processes, providing accurate and relevant information.
  • Write and maintain accurate records, compile and distribute comprehensive reports, and handle other documentation tasks as needed.
  • Plan and coordinate events, as well as manage travel logistics, including booking flights, accommodations, and transportation.
Requirements:
  • Diploma in Office Administration or a Secretarial Diploma
  • Proven experience as an Executive Assistant, Virtual Assistant, or in a similar role
  • Experience in the telecommunications industry, including understanding FCC regulations, data privacy laws, and cybersecurity issues
  • Proficiency in legal research databases, document management systems, and possibly experience with telecommunications-specific software or compliance tools
  • Strong analytical skills, attention to detail, effective communication abilities, and the capacity to work under tight deadlines
  • Must have experience in booking travel and making travel arrangements internationally
  • Strong organizational and time management abilities
  • Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software
  • Ability to work independently and handle confidential information with discretion
  • Strong research skills and attention to detail
  • Flexibility to adapt to changing priorities and schedules
What We Offer:
  • Standard starting compensation is commensurate with experience
  • Yearly reviews are conducted based on tenure and performance
Working Conditions:

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset.

Conditions of Employment:
  • Must be authorized to work in the country where the job is based
  • Subject to the program and location of the position
  • Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint
  • Must be willing to submit to drug screening