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Administrative Coordinator

2 months ago

Fargo, North Dakota, United States CollectiveGreat States Full time
Position Overview

Salary: DOE

Company: Great States Development

At Great States Development, we are committed to enhancing and revitalizing communities throughout the Midwest. Our foundation is built on trust and hard work, which guides every project we undertake. We pride ourselves on our dedication to excellence in all interactions with our partners and clients. As we expand our operations, we are looking for a highly qualified Executive Assistant to provide vital support to our President and Vice President.

Key Responsibilities
  • Oversee complex scheduling, coordinating meetings and appointments for both personal and professional engagements.
  • Manage email correspondence and direct messages, ensuring timely responses or appropriate delegation.
  • Act as the primary liaison for internal and external stakeholders, facilitating the collection of signatures on essential documents.
  • Maintain and oversee personal financial statements, cash flows, and deposits for the President.
  • Compile necessary data and assist in the preparation of the President's tax returns.
  • Conduct research and gather data to support strategic initiatives for the leadership team, ensuring they are well-prepared for meetings.
  • Organize travel logistics, including flights and accommodations, for both professional and personal trips.
  • Draft internal and external communications on behalf of the President and Vice President, including correspondence with investors and partners.
  • Manage passwords and login information, ensuring accuracy and accessibility.
  • Prepare and submit expense reports promptly.
  • Ensure timely payment of personal bills and verify the accuracy of billing information.
  • Assist with special projects and additional tasks as required.
Ideal Candidate Profile
  • Demonstrates initiative and the ability to work independently.
  • Employs critical thinking to address immediate needs and anticipate future requirements.
  • Possesses a strong desire for knowledge and a proactive approach to implementing ideas.
  • Effectively prioritizes tasks amidst competing demands.
  • Values teamwork and understands the significance of every task.
  • Recognizes the interconnectedness of individual and team successes.
  • Exhibits strong interpersonal skills and excels in relationship-building.
  • Thrives in dynamic environments, displaying flexibility and adaptability.
  • Maintains confidentiality with professionalism and discretion.
  • Enjoys autonomy in managing workload with minimal supervision.
  • Demonstrates exceptional organizational and time management skills.
  • Possesses excellent written and verbal communication abilities.
Essential Competencies
  • Outstanding communication skills, both written and verbal.
  • Ability to manage multiple tasks, establish priorities, and meet deadlines.
  • Strategic and critical thinking capabilities.
  • Strong project management and time management skills.
Qualifications
  • Must pass a background check.
  • Valid Driver's License required.

This role combines administrative expertise, strategic insight, and interpersonal skills, making it an excellent fit for candidates who thrive in fast-paced environments and appreciate the value of contribution at all levels of an organization.