Site Administrator

2 weeks ago

Fargo, North Dakota, United States White Construction Full time
Site Admin 1 Job Description

Provide administrative support to the on-site project management team and site-based employees.

Responsibilities
  • Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning.
  • Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation.
  • Maintain tracking and reporting spreadsheets needed for the project.
  • Maintain site roster and time off calendar.
  • Assist with project set-up activities, including but not limited to setting up office contacts and services.
  • Assist users with logging into company software accounts.
  • Order and maintain an adequate amount of office supplies.
  • Maintain a clean and organized office throughout the duration project.
  • Participate in daily internal management meetings, taking meeting minutes as needed.
  • Cross-train with other administrative positions on-site, (if applicable) to serve as back-up.
  • All other duties as assigned.
Accounting/Payroll Responsibilities
  • Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy.
  • Reconcile purchase card statements monthly.
Employee Relations Responsibilities
  • Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates.
  • Assist with equipment questions (scanner, copy machine, etc.).
Safety Responsibilities
  • Be a Champion of the organizations Safety culture.
  • Assist the Site Safety Coordinator as needed.

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws.

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