Administrative Coordinator

16 hours ago


Deerfield Beach, Florida, United States Vaco Full time
Job Title: Administrative Coordinator

Vaco is seeking an experienced Administrative Coordinator to join our team in Deerfield Beach, FL. As a key member of our sales and technical support team, you will provide administrative support to our Administrations Manager and contribute to the success of our business.

Responsibilities:
  • Provide exceptional customer service and communication with customers, sales team, credit, accounts receivable department, scale house, internal plants, outside vendors, and customer care.
  • Manage customer accounts, including research and resolution of billing issues, product returns, and load diversions.
  • Utilize problem-solving techniques to resolve issues and engage others when necessary.
  • Operate SAP, JWS, and Systech software to perform administrative tasks.
  • Set up and maintain customer master price lists for external and internal sales in multiple systems.
  • Maintain customer master files related to fuel surcharge, freight, and new ship-to locations.
  • Run weekly and monthly reports using environmentally friendly methods to distribute to internal customers.
  • Request proof of deliveries from haulers and coordinate with the Logistics Department on freight-related matters.
  • Copy, file, search archives, and retrieve tickets for assigned accounts.
  • Cross-train and provide support in multiple capacities within the team.
Qualifications:
  • 2-3 years of administrative experience and an Associate's Degree or Bachelor's Degree preferred.
  • Strong customer service or accounting-related experience, preferably in a sales environment.
  • Analytical and communication skills to deliver best results.
  • Strong computer skills, including Microsoft Office, Excel, Word, PowerPoint, Oracle, or SAP.
  • A good listener with problem-solving skills and minimal supervision.
  • High energy and proactive when assisting customers, often delivering more than required.
  • Strong team concept skills required.
  • Ability to work well under pressure and meet deadlines, with strong time management and organizational skills.
  • Ability to prioritize work projects.
  • Flexible and interested in trying new techniques, with a coachable attitude.
EEO Notice:

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state, or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.



  • Deerfield Beach, Florida, United States Vaco Full time

    Job Title: Administrative CoordinatorVaco is seeking a highly skilled and organized Administrative Coordinator to join our team in Deerfield Beach, FL.Job Summary:The Administrative Coordinator will provide administrative support to our sales and technical support teams, ensuring seamless communication and efficient operations. This role will be responsible...


  • Deerfield Beach, Florida, United States Vaco Full time

    Job Title: Administrative CoordinatorVaco is seeking an experienced Administrative Coordinator to join our team in Deerfield Beach, FL.Job Summary:The Administrative Coordinator will provide administrative support to our sales and technical support teams, ensuring seamless communication and efficient operations. This role will be responsible for managing...


  • Deerfield Beach, Florida, United States Vaco Full time

    Administrative Coordinator Job DescriptionVaco is seeking an experienced Administrative Coordinator to join our team in Deerfield Beach, FL.This role will provide administrative support to our sales and technical support teams, ensuring seamless communication and coordination with customers, sales teams, and internal departments.Key Responsibilities:Manage...


  • Deerfield Beach, Florida, United States Atrium Staffing Full time

    Administrative Assistant Job DescriptionAtrium Staffing is seeking an experienced Administrative Assistant to support our team in Fort Lauderdale. As an Administrative Assistant, you will provide administrative support to our executives and office staff, ensuring the smooth operation of our daily activities.Key Responsibilities:Coordinate travel...


  • Deerfield Beach, Florida, United States Vaco Full time

    Administrative Coordinator Opportunity at VacoVaco is seeking a highly skilled Administrative Coordinator to join our team in Deerfield Beach, FL.Key Responsibilities:Provide exceptional customer service and communication with customers, sales team, credit, accounts receivable department, scale house, internal plants, outside vendors, and customer...


  • Deerfield Beach, Florida, United States Vaco Full time

    Job Title: Administrative CoordinatorVaco is seeking a highly skilled Administrative Coordinator to join our team in Deerfield Beach, FL.This role will provide administrative support to our sales and technical support teams, ensuring seamless communication and follow-up with customers, sales teams, and internal departments.Key Responsibilities:Manage...


  • Deerfield Beach, Florida, United States Vaco Full time

    Vaco is Hiring Administrative CoordinatorsLocated in Deerfield Beach, FL, our Administrative Coordinators report to the Administration Manager in the centralized sales and technical support nerve center.Key Responsibilities:Communicate and follow up with customers, sales team, credit, accounts receivable department, scale house, internal plants, outside...


  • Deerfield Beach, Florida, United States Vaco Full time

    Job Title: Administrative CoordinatorVaco is seeking a highly skilled Administrative Coordinator to join our team in Deerfield Beach, FL.This role will be responsible for providing administrative support to our sales and technical support teams, ensuring seamless communication and follow-up with customers, sales team, credit, accounts receivable department,...


  • Deerfield Beach, Florida, United States Elwyn Full time

    Administrative Assistant Role at ElwynAs an Administrative Assistant at Elwyn, you will be responsible for providing a wide range of administrative and staff support services. Your duties will include performing office work directly related to property management and the general business operations of the association.Key Responsibilities:Providing...


  • Deerfield Beach, Florida, United States Randstad Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of our office in Deerfield Beach. As a key member of our team, you will provide comprehensive administrative support to management and team members, ensuring a smooth and efficient work environment.Key...


  • Deerfield Beach, Florida, United States John Knox Village of Florida Full time

    Administrative Assistant Job Description **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at John Knox Village of Florida. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our Life Enrichment department. **Key Responsibilities:** * Greet guests...


  • Deerfield Beach, Florida, United States John Knox Village of Florida Full time

    Administrative Assistant Job Description **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at John Knox Village of Florida. As an Administrative Assistant, you will play a vital role in supporting the daily operations of our Life Enrichment department. **Key Responsibilities:** * Greet guests...


  • Deerfield Beach, Florida, United States Aston Carter Full time

    Job Title: Administrative AssistantAs an Administrative Assistant at Aston Carter, you will play a vital role in supporting our clients' operations by providing exceptional customer service and administrative support.Key Responsibilities:Communicate effectively with customers, sales teams, credit, accounts receivable, and other stakeholders to resolve issues...


  • Deerfield Beach, Florida, United States John Knox Village of Florida Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and customer-focused Administrative Assistant to join our Life Enrichment department at John Knox Village of Florida.Key Responsibilities:Greet guests and residents, providing exceptional customer serviceAnswer phone calls and respond to inquiries in a timely mannerCoordinate...


  • Deerfield Beach, Florida, United States Impulse Full time

    About the Role:We are seeking a highly skilled and motivated individual to join our team as an Administrative Assistant / Sales Coordinator. This is a unique opportunity to be part of a dynamic and growing company, Impulse, where you will have the chance to make a real impact and contribute to our ongoing success.Key Responsibilities:Support our sales...


  • Deerfield Beach, Florida, United States Ultimate Staffing Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Deerfield Beach, FL. As an Administrative Assistant, you will play a critical role in supporting our operations department with various administrative tasks, including data entry, scanning, filing, and generating reports.Key...


  • Deerfield Beach, Florida, United States All Star Healthcare Solutions Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our Executive Assistant. The successful candidate will serve as the liaison between our Executives and internal/external clientele, while providing a high level of administrative support.Key ResponsibilitiesManage Executives' calendars,...


  • Deerfield Beach, Florida, United States Dexian Full time

    Job Title: Administrative AssistantLocation: Deerfield, ILDuration of Assignment: 6 Months Contract to HirePay Range: $32.00/hr to $33.00/hrJob Summary:We are seeking an experienced Administrative Assistant to join our team at Dexian. As a key member of our support staff, you will be responsible for providing administrative support to our real estate...


  • Deerfield Beach, Florida, United States GL Staffing Services Inc. Full time

    Job OverviewJob Title: Administrative AssistantLocation: Deerfield Beach, FLJob Type: Full-TimeCompany: GL Staffing Services Inc.We are seeking a detail-oriented and proactive Administrative Assistant to join our team. In this role, you will be responsible for setting up contracts and pricing in SAP, ensuring accuracy and efficiency in our administrative...


  • Deerfield Beach, Florida, United States All Star Healthcare Solutions Full time

    Administrative Assistant Job DescriptionWe are seeking a highly skilled and organized Administrative Assistant to join our team at All Star Healthcare Solutions. The successful candidate will provide exceptional support to our Executive Assistant, ensuring seamless communication between executives and internal/external clients.Key Responsibilities:Manage...