Administrative Support Coordinator
19 hours ago
The University of Florida seeks an experienced Administrative Assistant II to provide administrative support to Principal Investigators and their associated laboratories.
Key Responsibilities- Administer scheduling and appointments for Principal Investigators, coordinating meetings across various locations and time zones.
- Arrange regular laboratory meetings and plan travel logistics for Principal Investigators and lab personnel attending scientific conferences.
- Collaborate on event coordination and special administrative projects, including faculty recruitment and departmental seminar series.
- Oversee fiscal and human resources duties for Principal Investigators, including processing reimbursements and invoices, and budget monitoring and processing revisions.
- Assist with the recruitment and onboarding of new employees by working closely with the HR department and liaising with the International Office when necessary.
- Manage logistical arrangements for guest speakers and events, overseeing travel coordination and securing catering and conference room bookings.
- Support the recruitment and onboarding of new personnel, including planning travel and accommodations as necessary.
- High school diploma or equivalent and four years of relevant experience.
- High-level administrative support experience.
- Excellent verbal and written communication skills.
Experience working in a fast-paced administrative environment and proficiency in budget management and reconciliation.
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Administrative Support Specialist
6 days ago
Palm Beach, Florida, United States University of Florida Full timeJob SummaryAs an Administrative Assistant II at the University of Florida, you will provide high-level administrative support to Principal Investigators and their associated laboratories. Your responsibilities will include scheduling and coordinating meetings, arranging travel logistics, and overseeing fiscal and human resources duties. You will also assist...
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Administrative Coordinator
4 weeks ago
West Palm Beach, Florida, United States The Herbert Wertheim UF Scripps Institute For Biomedical Innovation & Technology Full timeJob Summary:We are seeking an experienced Administrative Coordinator to join our team at The Herbert Wertheim UF Scripps Institute For Biomedical Innovation & Technology. The successful candidate will provide administrative support to our Principal Investigators and their associated laboratories, ensuring the smooth operation of our research activities.Key...
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Administrative Coordinator
4 weeks ago
West Palm Beach, Florida, United States Nova Southeastern University Full timeAbout the RoleWe are seeking an experienced Administrative Coordinator to join our team at Nova Southeastern University. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our department.Key ResponsibilitiesCoordinate administrative activities and functions within the department to ensure efficient...
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Administrative Coordinator
4 weeks ago
West Palm Beach, Florida, United States PrideStaff Full timeJob Title: Receptionist/Administrative AssistantPrideStaff is seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team. As a key member of our administrative team, you will provide exceptional support to our staff and ensure the smooth operation of our office.Key Responsibilities:Manage front desk duties,...
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Administrative Coordinator
4 weeks ago
West Palm Beach, Florida, United States Our Sacred Academy, Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Our Sacred Academy, Inc. The successful candidate will be responsible for ensuring the smooth operation of our office administration, providing exceptional support to our staff, and maintaining accurate records.Key ResponsibilitiesProvide...
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Administrative Coordinator
4 weeks ago
West Palm Beach, Florida, United States EisnerAmper Full timeAbout the RoleEisnerAmper is seeking an exceptional Administrative Assistant to join our Family Office Services group in West Palm Beach. As a key member of our team, you will provide administrative support to our professionals, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our professionals, including...
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Administrative and Marketing Coordinator
3 weeks ago
Palm Beach, Florida, United States Hobson Associates Full timeHobson Associates, a leading real estate company, is seeking a highly skilled Administrative and Marketing Coordinator to provide exceptional support to our team.About the Role:The successful candidate will be responsible for managing property listings, supporting sales agents, and providing marketing assistance.Key Responsibilities:Previous residential real...
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Administrative Support Specialist
3 weeks ago
West Palm Beach, Florida, United States The Center for Orthopedic and Research E Full timeAt The Center for Orthopedic and Research Excellence, we are dedicated to providing exceptional patient care and service. As a key member of our team, the Executive Assistant will play a vital role in supporting our staff and ensuring the smooth operation of our facilities.The ideal candidate will possess excellent administrative skills, including...
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Administrative Coordinator
4 weeks ago
West Palm Beach, Florida, United States Eisneramper Full timeAbout the RoleEisnerAmper is seeking an experienced Administrative Assistant to join our Family Office Services group in West Palm Beach. As a key member of our team, you will be responsible for providing exceptional administrative support to our clients and colleagues.Key Responsibilities:Provide administrative support to clients and colleagues, including...
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Administrative Support Specialist
4 weeks ago
West Palm Beach, Florida, United States Haven Behavioral Healthcare LLC Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Haven Behavioral Healthcare LLC.The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support to staff membersManage and maintain...
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Administrative Support Specialist
4 weeks ago
West Palm Beach, Florida, United States First Baptist Church of Full timeAdministrative Assistant RoleAt First Baptist Church of, we are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support and assistance to the Campus Pastor and, if applicable, the Campus Director.Key Responsibilities: Provide administrative support to the Campus Pastor and Campus Director Manage and...
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Sales Support Administrator
3 weeks ago
Palm Beach Gardens, Florida, United States Insight Global Full timeJob DescriptionInsight Global is seeking a highly skilled Sales Support Administrator to join their team in West Palm Beach, FL. As a key member of the sales team, this individual will be responsible for managing complex business calendars, coordinating senior leadership meetings, and maintaining accurate records.Key Responsibilities:Manage business...
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Administrative Support Specialist
4 weeks ago
Palm Beach Gardens, Florida, United States Property Management Full timeJob OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to join our Property Management team in Palm Beach Gardens.The ideal candidate will possess excellent communication and problem-solving skills, with the ability to multitask and work effectively in a fast-paced environment.Responsibilities will include:Providing...
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Event Center Administrative Coordinator
4 weeks ago
West Palm Beach, Florida, United States City of Riviera Beach Full timeJob DescriptionThe Event Center Administrative Assistant plays a vital role in ensuring the smooth operation of the Event Center. This position serves as the main liaison for Event Center rental applications, reporting, and client relations. The Event Administrative Assistant will assist the Event Center Manager in coordinating site visits, payments, and...
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Administrative Support Specialist
4 weeks ago
West Palm Beach, Florida, United States AppleOne Full timeJob OverviewAs an Administrative Support Specialist at AppleOne, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to provide administrative support to our team, ensuring that all tasks are completed efficiently and effectively.Key Responsibilities: Provide administrative support to the team,...
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Administrative Support Specialist
19 hours ago
West Palm Beach, Florida, United States AppleOne Full timeJob DescriptionWe are seeking an experienced Administrative Assistant to provide administrative support to ensure the smooth and efficient operation of our office. As an Administrative Assistant, you will work closely with team members across different departments, manage office tasks, and help maintain a positive, productive work environment.Key...
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Administrative Support Specialist
4 weeks ago
West Palm Beach, Florida, United States KW Property Management & Consulting Full timeAs a key member of the KW Property Management & Consulting team, the Administrative Assistant plays a vital role in ensuring the smooth operation of our management office. This position requires a professional and competent individual who can provide exceptional customer service, maintain accurate records, and perform various administrative tasks with...
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Administrative Coordinator
1 month ago
West Palm Beach, Florida, United States The Breakers Full timeJob Summary:The Administrative Assistant - Audio Visual will provide support to the Director of Audio Visual and serve as the primary point of contact for Audio Visual team member relations. This role involves assisting with team member services such as payroll, benefits, uniforms, vacation pay, and community service hours. Additionally, the Administrative...
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Administrative Coordinator
4 weeks ago
Deerfield Beach, Florida, United States Vaco Full timeAdministrative Coordinator Job DescriptionVaco is seeking an experienced Administrative Coordinator to join our team in Deerfield Beach, FL.This role will provide administrative support to our sales and technical support teams, ensuring seamless communication and coordination with customers, sales teams, and internal departments.Key Responsibilities:Manage...
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Administrative Coordinator
4 weeks ago
Deerfield Beach, Florida, United States Vaco Full timeJob Title: Administrative CoordinatorVaco is seeking a highly skilled and organized Administrative Coordinator to join our team in Deerfield Beach, FL.Job Summary:The Administrative Coordinator will provide administrative support to our sales and technical support teams, ensuring seamless communication and efficient operations. This role will be responsible...