Administrative Support Coordinator

4 weeks ago


Palm Beach, Florida, United States University of Florida Full time
Job Summary

The University of Florida seeks an experienced Administrative Assistant II to provide administrative support to Principal Investigators and their associated laboratories.

Key Responsibilities
  • Administer scheduling and appointments for Principal Investigators, coordinating meetings across various locations and time zones.
  • Arrange regular laboratory meetings and plan travel logistics for Principal Investigators and lab personnel attending scientific conferences.
  • Collaborate on event coordination and special administrative projects, including faculty recruitment and departmental seminar series.
  • Oversee fiscal and human resources duties for Principal Investigators, including processing reimbursements and invoices, and budget monitoring and processing revisions.
  • Assist with the recruitment and onboarding of new employees by working closely with the HR department and liaising with the International Office when necessary.
  • Manage logistical arrangements for guest speakers and events, overseeing travel coordination and securing catering and conference room bookings.
  • Support the recruitment and onboarding of new personnel, including planning travel and accommodations as necessary.
Requirements
  • High school diploma or equivalent and four years of relevant experience.
  • High-level administrative support experience.
  • Excellent verbal and written communication skills.
Preferred Qualifications

Experience working in a fast-paced administrative environment and proficiency in budget management and reconciliation.



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