Talent Management Administrative Assistant

2 weeks ago

Cleveland, Ohio, United States The Sherwin-Williams Company Full time

The HR Support Coordinator plays a crucial role in delivering administrative assistance to the Human Resources team at Corporate HQ, along with supporting employees, managers, and HR Business Partners across the organization. This role demands exceptional organizational abilities, strong communication skills, and a commitment to confidentiality while managing a diverse workload. The HR Support Coordinator should excel in networking and relationship-building while providing essential administrative support and engaging in various projects as assigned.

KEY RESPONSIBILITIES:

(1) Assist Corporate HQ HR Leadership:

  • Facilitate and oversee weekly New Hire Orientation sessions.
  • Support new hires with I-9 documentation processes.
  • Act as a liaison between new employees and legal representatives regarding work authorizations to ensure compliance with immigration regulations.
  • Request and manage HR support cases for the Corporate HR team.
  • Handle departmental invoices and expense reporting.
  • Develop and update organizational charts as needed by HR leadership.
  • Coordinate Management 101 training sessions, monitor attendance, and track completion through the HR Cloud.
  • Prepare and disseminate Funeral Notices, arrange floral tributes, and coordinate donations as required.
  • Oversee access to the lactation room, manage locker assignments, and maintain necessary supplies.
  • Assist with various special requests as they arise.

(2) Engage in Special Projects and Events:

  • Support the planning and execution of the Annual Recognition Dinner in collaboration with the HR team and event planners.
  • Provide assistance to managers recognizing employees celebrating significant work anniversaries.
  • Maintain the lactation room access and supplies.
  • Update and distribute the Corporate Organization List for executive management.
  • Serve as an Emergency Response Coordinator and document employee incidents through the designated reporting system.
  • Plan and coordinate ad hoc events and departmental gatherings.

(3) Front Desk Reception Duties for the HR Department:

  • Act as the primary contact for employees, candidates, and visitors to the HR department.
  • Collaborate with the HR Coordinator to ensure effective front desk coverage.
  • Manage incoming phone calls and emails directed to the HR department.
  • Maintain Standard Operating Procedures for front desk operations.
  • Oversee the inventory of office supplies and kitchen provisions for employees.
  • Handle all incoming and outgoing mail for the department.
  • Monitor HR employee attendance and timekeeping.

EDUCATIONAL REQUIREMENTS:

Required:

  • High School Diploma or equivalent.

Preferred:

  • Bachelor's Degree in Human Resources or a related field.

KNOWLEDGE & EXPERIENCE:

Required:

  • At least 1 year of experience in an administrative or customer service role, providing a range of business support.
  • Proficiency in Microsoft Office and relevant software applications.
  • Strong organizational capabilities.
  • Attention to detail, proactive problem-solving skills, adaptability, and creativity.
  • Excellent communication skills and a professional demeanor.

Preferred:

  • Experience in Human Resources.
  • Background in event planning or project management.
  • Prior experience in an executive reception role.
  • Experience in process improvement initiatives.
  • Strong analytical and research abilities.
  • Ability to work effectively with all organizational levels.
  • A self-motivated and organized individual capable of working independently.

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