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Executive Administrative Assistant

2 months ago

Cleveland, Ohio, United States Corporate Ladder Full time
Job Description

We are seeking a highly skilled Executive Administrative Assistant to join our team at Corporate Ladder. As a key member of our administrative staff, you will provide exceptional support to our leadership team and contribute to the success of our organization.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to our C-Suite and leadership team, including managing calendars, scheduling appointments, and coordinating meetings and events.
  • Travel Coordination: Arrange domestic and international travel accommodations and prepare detailed itineraries to ensure seamless travel experiences.
  • Communication Management: Screen and prioritize incoming communications, including phone calls, emails, and mail, and respond accordingly.
  • Project Collaboration: Collaborate with other administrative staff on firm-wide projects and initiatives, ensuring timely completion and high-quality results.
  • Research and Data Compilation: Conduct research and compile data as requested by firm leadership, providing accurate and timely information.
  • Correspondence and Documentation: Draft correspondence, memos, and legal documents as needed, ensuring professionalism and attention to detail.
  • Client Support: Serve as a primary point of contact for clients, demonstrating exceptional communication skills and professionalism.
  • Presentations and Materials: Assist in preparing materials for client presentations and meetings, ensuring high-quality and engaging content.
Qualifications and Attributes:
  • Experience: Proven experience as an executive administrative assistant, preferably in a corporate or legal environment.
  • Knowledge: Strong knowledge of corporate terminology and procedures.
  • Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and corporate software (e.g., document management systems).
  • Communication Skills: Exceptional communication skills, both verbal and written, with the ability to handle confidential information with discretion.
  • Problem-Solving: Detail-oriented and proactive in problem-solving, with the ability to work independently and adapt to new challenges.
  • Interpersonal Skills: Professional demeanor and strong interpersonal skills, with the ability to build strong relationships with colleagues and clients.
  • Adaptability: Ability to adapt to changing priorities and deadlines, with a strong commitment to maintaining high ethical standards and confidentiality.