Administrative Accounting Professional

1 week ago


Mount Juliet, Tennessee, United States Vaco Full time
Job Summary

Vaco is seeking an experienced Administrative Accounting Assistant to join our team in the construction industry. As an Administrative Accounting Assistant, you will be responsible for providing administrative support to our accounting team, ensuring the smooth operation of our financial processes.

Key Responsibilities
  • Invoicing and Financial Management: Prepare and send invoices to builders on a weekly basis, ensuring timely submission of required Purchase Orders (POs).
  • Communication and Scheduling: Maintain communication with field supervisors to ensure timely submission of required Purchase Orders (POs) and review and update builder schedules daily.
  • Documentation and Payroll: Gather and organize documentation for subcontractor payroll, including job sheets, purchase orders, material counts, and invoices.
  • Payables Processing: Process weekly subcontractor payables and manage a high volume of invoices accurately using Excel.
  • Print Plans and Research: Print builder plans for new job starts for distribution to subcontractor crews and conduct various research projects as needed by upper management.
  • Field Support and Reception Duties: Provide support to field staff as required and answer phones, greet visitors, and route them appropriately.
Requirements
  • Strong Accounting Background: Minimum 2 years of experience in accounting, with a strong understanding of financial processes and procedures.
  • Advanced Microsoft Office Skills: Proficiency in Microsoft Office programs, specifically Excel, with the ability to multi-task and use sound judgment and critical thinking.
  • QuickBooks Experience: Minimum 1-2 years of experience with QuickBooks desktop, with the ability to teach and train others.
  • Construction Background: Preferred experience in the construction industry, with a strong understanding of construction processes and procedures.
Culture and Benefits
  • Full Medical Benefits: Comprehensive medical benefits package, including health, dental, and vision insurance.
  • Vacation and Sick Time: 1 week of vacation after one year, 2 weeks after three years, and 40 hours of sick time.
  • Stable and Laid-Back Environment: A stable and laid-back work environment, with minimal turnover and a strong sense of community.


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