HVAC Bid Coordinator and Estimator

6 days ago


Sugar Land, Texas, United States Mako Oilfield Services LLC Full time
Job Description

Mako Industries, LLC is a leading provider of HVAC (Heating, Ventilation, and Air Conditioning), Mechanical, Electrical, and drain solutions, committed to delivering high-quality products and exceptional customer service.

We are seeking a skilled professional to join our team as an HVAC Estimator/Coordinator, responsible for estimating and managing bid proposals for commercial and industrial clients.

Key Responsibilities:

  • Prepare and manage bids for commercial clients, ensuring accurate estimates and timely submissions.
  • Conduct take-offs and estimations of equipment, labor, and materials for commercial and industrial projects.
  • Evaluate and obtain quotes from vendors and suppliers for service and repair work.
  • Develop and write proposals and bids for commercial and industrial clients.
  • Manage multiple bids simultaneously, evaluating changes and updates throughout the bid process.
  • Collaborate with the General Manager of HVAC to ensure seamless communication and project execution.
  • Schedule and monitor incoming parts, ensuring timely delivery and installation.
  • Order parts and materials for jobs and projects, maintaining accurate records and inventory.
  • Integrate approvals and changes into the bid process, ensuring compliance with company policies and procedures.
  • Manage NTE (Not to Exceed) changes, requesting and processing price increases as needed.
  • Serve as a liaison between clients and the General Manager, ensuring clear communication and project updates.
  • Maintain spreadsheets and records up-to-date, tracking vendor changes, parts, prices, and equipment.

Requirements:

  • Proven experience as an estimator for service and repair work in the HVAC industry.
  • Proficiency in Microsoft Office, Outlook, and Integrated Platforms, with expertise in Excel.
  • Ability to manage multiple bids through the entire bid process, ensuring timely and accurate submissions.
  • Strong background in HVAC, with a deep understanding of commercial and industrial projects.
  • Excellent verbal and written communication skills, with the ability to compile accurate summaries of materials, equipment, and labor.


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