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Executive Administrative Coordinator

2 months ago

Cleveland, Ohio, United States FEDSYNC Full time
Position Overview

At FedSync, we embody values such as Accountability, Integrity, Teamwork, Value, Innovation, and Quality. Our goal is to collaborate with pioneering minds and forward-thinking individuals to provide solutions that anticipate future needs. We are dedicated to equipping federal government entities with innovative and effective tools and personnel to meet tomorrow's challenges. Our people are our greatest asset.


The selected candidate will utilize sound judgment to offer comprehensive administrative assistance to the executive team and Administrative Office at NASA, managing various office functions. Responsibilities will include, but are not limited to, budgeting, personnel documentation, and payroll management to ensure the smooth operation of the Glenn Research Center (GRC).

Key Responsibilities:
  1. General Office Services:
  • Telephone Management
  • Appointment Scheduling
  • Visitor Coordination
  • Meeting Arrangements, Telecommunication Services, and Conference Room Scheduling
  • Information Distribution
  • Supply Ordering
  • Document Management (Copying/Faxing/Graphics Requests/Photo Services)
  • Records Oversight
  • Data Management Services:
    • Desktop Processing
    • Correspondence Tracking
  • Travel Coordination
  • Time and Labor Management
  • Property Oversight
  • Relocation Coordination
  • Training Management
  • Information Services Coordination
  • Special Events Management
Qualifications:

Education:
Administrative Assistant: High School Diploma
Senior Administrative Assistant: Associate's Degree

Experience:
Administrative Assistant: Minimum of 2 years in an office environment.
Senior Administrative Assistant: Minimum of 2 years in an office environment.

Additional Requirements:

  • Exceptional organizational and time management abilities
  • Familiarity with NASA operations or contracts preferred, with an active NASA badge
  • Strong communication skills coupled with a high level of customer service
  • Outstanding verbal and written communication skills
  • Ability to pass criminal and drug screenings regularly

FedSync is committed to a policy of equal employment opportunity and does not discriminate based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factor.