Office Administration Specialist

2 weeks ago


Mason, Ohio, United States Lantek Full time

ABOUT LANTEK

Lantek stands as the global frontrunner in delivering software solutions tailored for enterprises engaged in the manufacturing of components using sheet metal, tubes, and structural steel. Our systems are utilized across a spectrum of industrial settings, from small workshops to expansive multinational corporations.

With over 35 years of industry experience and a workforce exceeding 370 professionals worldwide, Lantek maintains a significant presence in more than 15 countries, with our headquarters situated in Spain.

We play a pivotal role in the Digital Transformation journey for metal processing businesses, assisting our clients in realizing their Industry 4.0 aspirations through innovative products and services offered on an open multivendor platform.

ROLE OVERVIEW

We are seeking an Office Administration Specialist to support our operations in the USA. This role involves managing daily office functions, overseeing general administrative tasks, and serving as a key contact for employees, suppliers, and customers while providing support to our headquarters.

Key Responsibilities

  • Act as the primary contact for office-related matters:
    • Manage mailing and shipping needs.
    • Order and maintain office supplies.
    • Oversee office equipment logistics.
    • Handle billing and invoicing.
    • Coordinate transportation and supplier communications.
    • Welcome and assist visitors.

Maintain and update office procedures and policies.

Serve as a bridge between the USA office and headquarters.

Respond to internal and external inquiries and requests for information.

Manage incoming correspondence, including mail and faxes.

Assist with local and state tax compliance by gathering necessary information, accessing relevant websites, and coordinating with legal advisors as needed. This includes managing invoicing and tax filings.

Process customer payments and supplier invoices.

Organize and archive documentation.

Handle communication through phone calls and correspondence (emails, letters, packages, etc.).

Foster trusting relationships with suppliers, customers, and colleagues.

Manage personnel documentation, including payroll preparation and review of payroll reports processed by external services.

Provide Administrative Support:

  • Assist with onboarding processes:
    • Manage mobile phone arrangements.
    • Oversee office key distribution.
    • Coordinate with HR for employee benefits.
    • Support financial documentation and reporting.

Qualifications

Vocational training or a Certificate of Higher Education in Administrative Management is preferred.

A minimum of 1-2 years of experience in a similar administrative role is required.

Knowledge in Finance, Taxes, HR, or Business is advantageous.

Skills & Competencies

Proficiency in Spanish, German, or French is a plus.

Strong interpersonal and organizational skills.

Excellent time management abilities.

Service-oriented mindset.

If you possess a proactive attitude and a positive demeanor, we encourage you to consider this opportunity.

Disclaimer: The data controller of your personal data is Lantek Sheet Metal Solutions, S.L.U. Your personal data will be processed in accordance with applicable regulations, including GDPR 2016/679. For further information, please refer to our privacy policy.



  • Mason, Ohio, United States Lantek Full time

    ABOUT LANTEKLantek stands as the premier provider of software solutions tailored for businesses engaged in the manufacturing of components using sheet metal, tubes, and structural steel. Our systems cater to a diverse range of industrial environments, from small workshops to expansive multinational corporations.With over 35 years of expertise and a dedicated...


  • Mason, Ohio, United States Crystal Clear Building Services Full time

    Job Description**About Us**Crystal Clear Building Services is a leading provider of full-service facility maintenance solutions for industrial, commercial, and construction customers in Northeast Ohio.**Job Summary**We are seeking a reliable and detail-oriented Office Cleaning Specialist to join our team. As an Office Cleaning Specialist, you will be...


  • Mason, Ohio, United States Omya Full time

    POSITION SUMMARY:The role is designed to assist the customer service division with essential administrative tasks, ensuring smooth operations and providing support during peak periods.KEY RESPONSIBILITIES:Uphold safe working conditions to maintain a zero lost time injury record within the designated area. Execute tasks in compliance with the Quality System...


  • Mason, Ohio, United States Omya Full time

    BASIC FUNCTION:The primary objective is to assist the customer service division with standard administrative tasks. Provide support during month-end processes and cover for absences.RESPONSIBILITIES:Ensure a safe working environment to maintain a record of zero lost time injuries within the designated area. Execute tasks in compliance with the Quality System...


  • Mason, Ohio, United States Converge Technology Solutions Full time

    About the RoleWe are seeking a highly skilled Cybersecurity Operations Specialist to join our team at Converge Technology Solutions. As a key member of our security operations team, you will play a critical role in monitoring and responding to security incidents, ensuring the integrity and security of our systems and data.Key ResponsibilitiesIncident...

  • Office Coordinator

    2 weeks ago


    Mason, Ohio, United States Flynn & Company, Inc. Full time

    Job OverviewFlynn & Company, Inc. is seeking a skilled Office Coordinator who thrives in a dynamic setting while managing intricate details with precision.Key Responsibilities:Organize and maintain both digital and physical filing systems; ensure the accuracy of digitized documents.Prepare tax documentation, financial reports, and statements for clients....


  • Mason, Ohio, United States Global Channel Management Full time

    About the RoleThe Regulatory Compliance Administrator is essential for ensuring adherence to compliance standards within the organization. This position requires a minimum of 5 years of experience in a compliance or regulatory capacity.Key Qualifications:- Bachelor's Degree or equivalent professional experience.- Over 5 years of experience in a compliance or...


  • Mason, Ohio, United States Hearn Industrial Services Full time

    Job DescriptionWe are seeking a highly skilled Network Systems Administrator to join our team at Hearn Industrial Services in Canton, MI. As a key member of our IT department, you will be responsible for providing technical support and maintenance for our network infrastructure, ensuring the smooth operation of our business applications and systems.Key...


  • Mason, Ohio, United States Russell Tobin Full time

    Job Title: Finance Operations SpecialistLocation: Remote (Hybrid – flexible work arrangement)Job Type: Temporary backfill roleJob Description:Russell Tobin is seeking a highly skilled Finance Operations Specialist to support its client's Finance Ops team. This role involves assisting with administrative tasks that currently divert time from Finance...


  • Mason, Ohio, United States Allen Law Firm, LLC Full time

    The selected candidate will play a crucial role in maintaining the efficiency of the office and managing cases effectively by delivering legal support under the guidance of an attorney. This person will engage regularly with clients to ensure their needs are met satisfactorily. Key ResponsibilitiesAssist attorneys with administrative tasksManage client...


  • Mason, Ohio, United States EMPIRE PACKING COMPANY Full time

    Job Title: Financial Operations SpecialistDepartment: FinanceReports to: Financial ControllerClassification: 7JOB SUMMARY:Oversees, monitors, and assesses the daily functions of the Finance Department. Establishes fiscal health by creating and executing systems for gathering, analyzing, validating, and reporting financial data to the Financial Controller....


  • Mason, Ohio, United States Canton Township Full time

    Position OverviewThis at-will job opportunity will remain open until all roles are filled.AQUATIC SAFETY OFFICERSUMMIT ON THE PARKFlexible HoursCompensation: $15.91 per hourShifts available during weekdays, evenings, and weekends.Minimum commitment of 12 hours per week required.Annual average may reach up to 29 hours per week based on availability.All...


  • Mason, Ohio, United States The Armor Group Full time

    POSITION OVERVIEWThis role is essential for ensuring that our products meet the specified standards required by our clients. Key Responsibilities: Conducting inspections on incoming materials, ongoing processes, and final products Gathering and preserving certifications and Certificates of Compliance from suppliers Documenting non-conformities for items...


  • Mason, Ohio, United States The Armor Group Full time

    POSITION OVERVIEWThis role is responsible for conducting thorough inspections of our products to ensure they meet the specified standards for our clients. Key Responsibilities: Assessing incoming, in-process, and finished goods Gathering and preserving certifications and Certificates of Compliance from suppliers Documenting non-conformities for items...


  • Mason, Ohio, United States The Armor Group Full time

    POSITION OVERVIEWThis role is responsible for conducting thorough inspections of our products to ensure they meet the required specifications for our clients. Key Responsibilities: Assessing incoming, in-process, and final products for quality assurance Gathering and maintaining certificates and COC's from suppliers Documenting non-conformances for items...


  • Mason, Ohio, United States EVERSANA Company Full time

    Company Overview At EVERSANA, we take pride in being recognized as a Great Place to Work globally. Our mission is to foster a healthier world through our dedicated team of over 7,000 professionals. We provide innovative commercialization services tailored for the life sciences sector, serving more than 650 clients, from emerging biotech firms to established...


  • Mason, Ohio, United States EVERSANA Company Full time

    Company Overview At EVERSANA, we take pride in being recognized as a Great Place to Work globally. Our mission is to foster a healthier world through the dedication of our diverse team of over 7,000 professionals. We provide cutting-edge commercialization services tailored for the life sciences sector, supporting more than 650 clients, from innovative...


  • Mason, Ohio, United States City of Mason Full time

    Overview of Responsibilities and Key Features of the Role Tasked with facilitating the entry of visitors into the facility while delivering exceptional customer service to guests and the wider community. Key Responsibilities (Illustrative Only) Encourages constructive and courteous interactions between visitors and staff.Ensures that all guests have accessed...


  • Mason, Ohio, United States Global Channel Management Full time

    Position OverviewThe Compliance Regulatory Administrator plays a crucial role in ensuring adherence to regulatory standards within the organization. This position requires a minimum of 5 years of experience in a compliance or regulatory environment.Key Qualifications:Bachelor's Degree or equivalent professional experience.5+ years of experience in a...


  • Mason, Ohio, United States Interlink Cloud Advisors, Inc. Full time

    Job OverviewInterlink Cloud Advisors, Inc. is seeking a dynamic Microsoft Cloud Integration and Migration Specialist to enhance our Technical team. This role primarily involves providing advisory, consulting, and implementation services focused on strategy, architecture, infrastructure, and various key services. Reporting to the Infrastructure and Migrations...