Office Coordinator

1 week ago


Westwood, Massachusetts, United States Complete Staffing Solutions Full time
Job Overview

Work Schedule: Monday – Friday, 9:00 AM - 5:00 PM, full-time

Position Summary:

  • Complete Staffing Solutions is in search of a dependable, organized, and detail-oriented Office Coordinator.
  • The primary role involves managing phone communications, which are generally not overwhelming as most calls are directed to the respective attorneys.
  • Responsibilities encompass a range of administrative and clerical functions to assist multiple attorneys. The ideal candidate should be adept at multitasking and thrive in a dynamic work environment.
  • Key tasks include welcoming attorneys, clients, and visitors to the office.
  • Handling and routing phone inquiries efficiently.
  • Sorting, opening, and distributing incoming mail and correspondence.
  • Performing document management tasks such as copying, scanning, and filing.
  • Coordinating and scheduling appointments and meetings.
  • Maintaining the calendars and schedules of attorneys.
  • Tracking time entries and hours worked by attorneys.
  • Preparing and reconciling expense reports.
  • Monitoring deadlines and court schedules.
  • Drafting cover letters and other correspondence.
  • Proofreading and editing various documents and materials.
  • Establishing and maintaining both physical and digital filing systems.
  • Executing additional administrative duties as required, such as ordering office supplies and liaising with vendors.
  • Providing comprehensive administrative support to attorneys and other legal staff.

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