Administrative Support Specialist

3 days ago

Andover, Massachusetts, United States Amentum Full time

Amentum is seeking a highly motivated and organized Administrative Support Specialist to join our team.

About the Role:

This is an in-office position that requires excellent administrative skills, attention to detail, and the ability to work independently. The successful candidate will be responsible for providing administrative support to our team, including records and file management, employee in- and out-processing, and correspondence drafting and routing.

Responsibilities:

  • Manage records and files in a secure and organized manner
  • Assist with employee in- and out-processing, including onboarding and offboarding procedures
  • Draft and route correspondence, including emails and letters
  • Provide administrative support to the field office chief, including scheduling and coordination
  • Assist with managing DOD, DSS, and local office policies and programs
  • Support the team with travel planning, conference room coordination, and office equipment and supply inventory maintenance
  • Manage government timecard programs and receipt and routing of office mail/correspondence
  • Assist with the execution of office training programs and management of task management systems

Requirements:

  • Active Secret clearance required
  • High School Diploma or equivalent
  • 2 years of administrative experience
  • Working knowledge of general office procedures
  • Fluency in English, both oral and written
  • Strong typing skills and organizational skills
  • Ability to lift general office items up to 20-30lbs

Preferred:

  • Intermediate to high proficiency in Microsoft applications, particularly Word, Excel, PowerPoint, Outlook, and MS Teams
  • Familiarity with the Defense Travel System and timekeeping management programs a plus

Work Environment, Physical Demands, and Mental Demands:

This is an in-office position, with no unusual hazards, occasional lifting up to 20 lbs., constant sitting while using a computer, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities to communicate, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veterans status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans ( and Labor Laws Posters ( .

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