Administrative Coordinator

4 days ago


St Louis, Missouri, United States Mom365 Full time
Job Summary:

The Onboarding Department at Mom365 is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support and ensure the department's efficient operation. This role involves handling a wide range of administrative and clerical tasks, requiring excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:
  • Administrative Support:
    • Perform general administrative tasks such as managing emails, scheduling appointments, and maintaining employee records.
    • Prepare and distribute onboarding materials and welcome packets for new hires.
  • Onboarding Coordination:
    • Assist in the coordination of orientation sessions and training programs.
    • Communicate with new hires to gather necessary documentation and information.
  • Data Management:
    • Enter and update employee information in HR databases.
    • Track and manage onboarding progress for new hires.
  • Communication:
    • Act as a point of contact for new employees during onboarding.
    • Liaise between new hires and various departments to ensure a smooth transition.
  • Process Improvement:
    • Assist in the development and implementation of onboarding policies and procedures.
    • Provide feedback on the onboarding process and suggest improvements.
Qualifications:
  • Education:
    • High school diploma or equivalent required.
    • Associate's degree or equivalent experience in Business Administration, Human Resources, or related field preferred.
  • Experience:
    • Previous experience in an administrative role, preferably within an HR or onboarding department.
    • Experience with HR software and databases is a plus.
  • Skills:
    • Strong organizational and time-management skills.
    • Excellent verbal and written communication skills.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Ability to handle confidential information with discretion.
Working Conditions:
  • Full-time position with standard office hours.
  • Office environment with regular use of computer and phone.


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