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Office Support Specialist

2 months ago

Palo Alto, California, United States Wong Electric Full time

Job Title: Administrative Assistant

Company: Wong Electric

Job Summary:

We are a dynamic construction company seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. As an Administrative Assistant, you will be responsible for managing daily tasks, maintaining accurate records, and providing exceptional customer service.

Key Responsibilities:

  • Provide administrative support to all Managers, the Accountant, Estimator, Vice President, and President/Owner, ensuring seamless day-to-day operations.
  • Manage vendor invoices, reconcile credit card and vendor statements, and maintain accurate financial records, utilizing accounting software to process transactions.
  • Assist with payroll management tasks, maintain employee records, and ensure compliance with company policies.
  • Organize and maintain company files, packing slips, and other documents, ensuring easy access and retrieval.
  • Manage incoming mail, packages, and office deliveries, ensuring timely and efficient processing.

Requirements:

  • Strong verbal and written communication skills, with excellent interpersonal and problem-solving abilities.
  • Excellent computer skills and typing abilities, with proficiency in Microsoft Excel, Word, and Adobe PDF files.
  • Tech-savvy and able to learn new software and systems quickly.
  • Valid Driver's License, with a clean driving record.
  • Construction Admin Experience a plus, with knowledge of industry-specific software and systems.

Work Environment:

  • Flexible work hours between 7am to 5pm, with a full-time position requiring 40 hours per week.
  • 8 hour shift, Monday to Friday, with regular breaks and time for meals.

Compensation and Benefits:

  • Competitive hourly rate, with a benefits package including health insurance and paid time off.
  • Opportunities for professional growth and development, with a supportive and dynamic work environment.

Education and Qualifications:

  • Associate's degree preferred, with relevant coursework in business administration or a related field.