Administrative Support Specialist

4 weeks ago


Palo Alto, California, United States Option 1 Staffing Services, Inc. Full time

Option 1 Staffing Services, Inc. is seeking a highly skilled Administrative Support Specialist to provide exceptional support to executives and directors. The ideal candidate will have prior experience in calendaring, event coordination, and financial reimbursement processing.

Responsibilities:

  • Perform complex calendaring with competing priorities, resolving calendar conflicts as needed
  • Coordinate travel arrangements, including flights, hotels, and transportation
  • Process and monitor routine financial transactions, researching and resolving discrepancies as needed
  • Coordinate events, conferences, and team meetings
  • Maintain office supplies and equipment, obtaining vendor quotations as necessary
  • Create expense reports, complex reports, and spreadsheets
  • Review incoming documents

Qualifications:

  • Minimum 3 years of administrative experience providing direct support
  • Bachelor's degree
  • Flexible and adaptable personality
  • Excellent communication skills
  • Strong attention to detail
  • Academia experience is a plus

Option 1 Staffing Services, Inc. is an award-winning staffing agency specializing in placing top talent in contract and direct-hire opportunities. We work with top companies in the Technology and Healthcare industry.

We Offer:

  • Excellent opportunity to work for a leading company
  • Competitive salary
  • Medical insurance
  • 401K

Best of Staffing Award and Top Performer Award recipient, recognized for superior service quality and client satisfaction.



  • Palo Alto, California, United States NFI Industries Full time

    Job Summary:The Administrative Support Specialist will provide administrative support to the front office team, ensuring that all tasks are handled efficiently and effectively. The ideal candidate will have strong communication skills, be able to work in a fast-paced environment, and have a high level of accuracy when performing tasks.Key Responsibilities:...


  • Palo Alto, California, United States Aramark Full time

    Job SummaryThe Administrative Support Worker is responsible for providing administrative support to management, including tasks such as ordering, data entry, filing, and answering phones. The ideal candidate will have excellent communication and interpersonal skills, as well as a solid understanding of Microsoft applications.Key Responsibilities? Assist...


  • Palo Alto, California, United States Tekberry Full time

    Job Summary:We are seeking a highly skilled and motivated Administrative Associate to join our team at Tekberry. As a key member of our operations team, you will provide administrative support to our client, a world-class university and research center. This is a contract position with a competitive pay rate and excellent benefits package.Key...


  • Palo Alto, California, United States Aramark Full time

    Job SummaryThe Administrative Support Worker is responsible for assisting management with administrative tasks, including ordering, data entry, filing, and more. This role requires strong communication and interpersonal skills, as well as the ability to work well with customers, visitors, and employees in a professional and cheerful manner.Key...


  • Palo Alto, California, United States Platform Accounting Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Platform Accounting Group. As a key member of our front office team, you will provide administrative support to our accounting staff and clients, ensuring seamless day-to-day operations.Responsibilities Organize and maintain accurate and up-to-date...


  • Palo Alto, California, United States Career Group Full time

    We are seeking a highly organized and proactive Executive Assistant/Office Manager to support the CEO and leadership team in a groundbreaking biotech startup. This special opportunity allows you to be part of a brilliant, fun, and dynamic team.Key Responsibilities:Provide high-level administrative support to the CEO and leadership team.Manage calendars,...


  • Palo Alto, California, United States DNA Partners Full time

    Job Title: Litigation Support SpecialistAbout the Role:We are seeking a highly skilled Litigation Support Specialist to join our team at DNA Partners. As a Litigation Support Specialist, you will provide administrative support to our prestigious partners in Litigation, ensuring the smooth operation of their cases.Key Responsibilities:Support 2 busy...


  • Palo Alto, California, United States The Girls' Middle School Full time

    Job Title: Technology Support SpecialistAt The Girls' Middle School, we are seeking a highly skilled and experienced Technology Support Specialist to join our team. The successful candidate will provide technical support to students, faculty, and staff, ensuring the smooth operation of our technology program.Key Responsibilities:Provide technical support to...


  • Palo Alto, California, United States Pennsylvania State University Full time

    Job SummaryThe Pennsylvania State University is seeking a highly organized and detail-oriented individual to join the Undergraduate Admissions Office as an Administrative Support Assistant. This role will provide administrative support to the Admissions Services and Evaluation Team, including data processing, project-based work, and data entry.Key...


  • Palo Alto, California, United States Penn State University Full time

    Job Summary:We are seeking a part-time Administrative Support Assistant to provide office support, perform routine data entry, and assist with preparation and planning for Saturday programming and other events.Responsibilities:Provide administrative support to the Upward Bound Programs teamPerform routine data entry and maintain accurate recordsAssist with...


  • Palo Alto, California, United States Penn State University Full time

    Job SummaryThe Office of Student Services and Engagement at Penn State Wilkes-Barre is seeking a detail-oriented and organized individual to fill the role of a part-time Administrative Support Assistant. This position will provide care and service to students, as well as direct administrative and professional support to the Office of Student Services and...

  • IT Support Specialist

    3 weeks ago


    Palo Alto, California, United States TalentBurst Full time

    Job Title: IT Support SpecialistJob Description:We are seeking an IT Support Specialist to join our team at TalentBurst. As an IT Support Specialist, you will be responsible for providing technical support to our clients, troubleshooting issues, and resolving problems in a timely and efficient manner.Responsibilities:Provide technical support to clients via...

  • IT Support Specialist

    4 weeks ago


    Palo Alto, California, United States Culturetech Solutions Full time

    Job OverviewCulturetech Solutions is a boutique information technology services company that values long-term relationships and consistent performance. We are seeking an IT Support Specialist to join our team and provide helpdesk support to our clients.Title: IT Support SpecialistDuration: Contract to HireLocation: Onsite - South San FranciscoStart Date:...


  • Palo Alto, California, United States The Girls Middle School Full time

    Job Title: Technology Support SpecialistThe Technology Support Specialist will partner with the Director of Technology to ensure the smooth operation of the school's full technology program, providing direct technical support to students, as well as faculty and staff.The Technology Office is responsible for all client machines, peripherals, loaner equipment,...


  • Palo Alto, California, United States Penn State University Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Penn State University. The successful candidate will provide administrative support to our staff and students, ensuring the smooth operation of our office.Responsibilities:Provide exceptional customer service to students, staff, and...

  • IT Support Specialist

    3 weeks ago


    Palo Alto, California, United States TalentBurst Full time

    Job Title: IT Support SpecialistJob Summary:As an IT Support Specialist at TalentBurst, you will be responsible for providing in-person support at the Tech Bar and serving as the face of the IT Service Desk for our Palo Alto HQ offices. This role requires strong technical skills, excellent customer service skills, and the ability to manage multiple tasks...


  • Palo Alto, California, United States Penn State University Full time

    Job Summary:Associated Student Activities (ASA) is seeking students to fill part-time, hourly positions for the upcoming academic year. As an Administrative Support Assistant, you will be responsible for greeting and assisting customers, answering emails, counting and handling monies, processing purchase orders, taking deposits, reviewing and coding check...


  • Palo Alto, California, United States The Girls Middle School Full time

    The Girls' Middle School is seeking a skilled Technology Support Specialist to join our team. The successful candidate will partner with the Director of Technology to ensure the smooth operation of the school's full technology program, providing direct technical support to students, faculty, and staff.The Technology Support Specialist will be responsible for...

  • IT Support Specialist

    3 weeks ago


    Palo Alto, California, United States LeadStack Inc. Full time

    Job Summary:LeadStack Inc. is a leading provider of contingent workforce solutions, partnering with top Fortune 500 brands. We're seeking a skilled IT Support Specialist to join our team.Key Responsibilities:Provide in-person support at the Tech Bar and serve as the face of IT Service Desk for our Palo Alto HQ offices.Manage the onboarding of new hires,...

  • IT Support Specialist

    4 weeks ago


    Palo Alto, California, United States Motion Recruitment Full time

    Job Title: IT Help DeskAt Motion Recruitment, we are seeking a highly skilled IT Help Desk professional to join our team.Job Summary:We are looking for a technical expert to provide installation and on-site service of computer and telecom networking equipment at various customer sites. The ideal candidate will have a strong background in network hardware,...