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Administrative Coordinator
2 months ago
We are seeking a highly skilled and organized Administrative Associate to provide comprehensive clerical and administrative support services to our team. The successful candidate will have excellent communication and problem-solving skills, with the ability to work independently and as part of a team.
Key Responsibilities- Manage complex calendars, coordinate meetings, and prepare agendas and materials.
- Prioritize inquiries and requests, troubleshoot conflicts, and make recommendations to ensure smooth day-to-day schedules.
- Independently manage arrangements for conference rooms, audiovisual equipment, and refreshments.
- Manage electronic and paper correspondence, review, assess, route, answer, and monitor follow-up action steps.
- Transcribe and produce error-free documentation from digital dictation and speech software applications.
- Compose professional email and other correspondence, and serve as a key point of contact and source of information for various audiences.
- Provide multifaceted travel arrangements, including travel, lodging, and ground transportation reservations, and create itinerary portfolios.
- Coordinate events, including conferences, dinner meetings, and social functions.
- Use multiple software applications to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms.
- Conduct research, compile data, and prepare presentations and reports for leadership review.
- Coordinate and produce status reports, project reports, and other types of information regarding special projects.
- Monitor department budget and summarize financial reports, including monitoring expenditures, preparing supporting documentation for purchase orders, check requests, and executive expense reimbursements.
- Appropriate experience may be substituted for education on an equivalent basis.
- Minimum Required Education: Associate's degree.
- Minimum Required Experience: 3 years.
- Preferred Education: Business, Communications, or related field.
- Preferred Experience: 3-5 years of progressively complex responsibilities supporting an organizational leader.
At the Medical College of Wisconsin, we offer a comprehensive benefits package, including outstanding healthcare coverage, flexible spending options, a 403B retirement package, competitive vacation and paid holidays, tuition reimbursement, paid parental leave, pet insurance, and an on-campus fitness facility.
We are committed to fostering a diverse community of outstanding faculty, staff, and students, and ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status.
