Program Administration Specialist

2 weeks ago

Richmond, Virginia, United States Virginia Department of Human Resource Management Full time

Program Management Specialist

Job Type: Full-Time (Salaried)

Location: Virginia

Categories: Audit and Finance

Position Overview:

The Virginia Department of Human Resource Management is pleased to present an exceptional opportunity for a Program Management Specialist within our Federal Programs Management Division. This role is pivotal in ensuring the effective utilization of federal resources.


What motivates you? Whether it’s the satisfaction of contributing to meaningful initiatives, achieving a harmonious work-life balance, engaging in stimulating projects, or collaborating with a dedicated team, we have an environment that fosters professional growth and innovation.


Key Responsibilities:

This position encompasses a variety of essential tasks aimed at optimizing federal fund usage. Responsibilities include maintaining and updating the STIP database, as well as preparing requests for TIP amendments.


Strategic Activities:
Evaluate potential projects for inclusion in the Annual Strategy. Develop, maintain, and communicate a strategy to plan obligations that maximize federal spending authority. Oversee and prioritize reviews of new or modified projects that may influence the obligation plan.

Correspondence and Federal Legislation:
Address inquiries related to federal funding and STIP matters. Conduct research and respond to questions from federal and departmental personnel regarding the programming of federal funds and project eligibility for reimbursement.

STIP and TIP Management:
Prepare STIP and TIP amendment requests, ensuring data accuracy through relevant databases. Maintain and update STIP and Groupings databases while assisting in the development of annual reports. Review projects slated for advertisement to confirm their inclusion in the STIP.

Minimum Qualifications:
  • Effective oral and written communication skills.
  • Experience with statewide and federal planning practices related to STIP.
  • Proficiency in computer software systems, including Excel and Access.
  • Ability to manage multiple priorities efficiently.
  • Knowledge of state and federal highway financing and related regulations.
  • Strong analytical and research skills.

Additional Considerations:
  • Relevant education or experience in Business Administration, Project Management, Accounting, or related fields.
  • Proven ability to analyze financial data in compliance with regulations.
  • Experience in project tracking and management of complex, multi-funded projects.
  • Strong organizational skills in a deadline-driven environment.
  • Proficient in Microsoft Office and other relevant software applications.
  • Ability to work independently and collaboratively within a team.

Special Instructions:
All applicants will receive confirmation upon successful submission of their application. This position requires a background check and verification of work history.


We are committed to fostering an inclusive workplace and encourage individuals with disabilities to apply.

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