Lead Project Support Coordinator

2 weeks ago

Washington, Washington, D.C., United States ASRC Federal Full time

ASRC Federal AFSS is a leading provider of systems engineering, software engineering, system integration, and project management services for mission-critical defense systems. We are currently seeking a Senior Project Support Specialist to deliver comprehensive in-office support for a NASA contract.

Key Responsibilities:

  • Manage executive calendars to ensure that essential meetings are attended by senior management.
  • Oversee meeting logistics, including preparing agendas, confirming attendees, and reserving necessary facilities.
  • Execute administrative functions that meet various organizational needs, including the preparation of travel authorizations and vouchers for division members.
  • Maintain and update databases that track the status of administrative tasks and requirements.
  • Review technical correspondence for compliance with agency standards regarding completeness and formatting.
  • Utilize the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to monitor SMD actions.
  • Facilitate key meetings by managing logistics, taking notes, and creating attendance records.
  • Develop presentations for the division to support meetings and initiatives.
  • Assist in planning Directorate milestones and perform additional duties as required.
  • Provide recommendations to enhance customer engagement while respecting their schedules.
  • Become acquainted with internal NASA HQ contacts for IT and meeting support, particularly for hybrid events.
  • Track personnel with security clearances and assist in organizing classified briefings.
  • Support both domestic and international visitors by processing necessary paperwork in advance.
  • Perform other duties as assigned.

Qualifications:

  • Ability to work full-time in an office environment.
  • Capable of working independently and collaboratively within a team.
  • Strong decision-making skills and the ability to prioritize tasks without direct supervision.
  • Personable and diplomatic demeanor for effective public interaction.
  • Detail-oriented with exceptional organizational capabilities.
  • Excellent verbal and written communication skills.
  • Proficient in the Microsoft Office Suite.
  • Demonstrated executive administrative skills.
  • Adept at managing rapidly changing schedules and travel arrangements.
  • Willingness to travel as needed.
  • Must meet government NAC and citizenship/residency requirements for access to NASA facilities, with a thorough background investigation required.

Education and Experience:

  • Bachelor's degree with 12 years of relevant experience or 15 years of experience in lieu of a degree.

Compensation and Benefits:

ASRC Federal is committed to investing in our employees' well-being by offering competitive pay and benefits packages. The salary range for this position is $90,790 - $136,246, depending on experience, seniority, geographic location, and other legally permissible factors. Benefits may include health care, dental, vision, life insurance, 401(k), education assistance, and paid time off.

ASRC Federal and its subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identity, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

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