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Lead Project Support Analyst

2 months ago

Washington, Washington, D.C., United States ASRC Federal Full time

ASRC Federal AFSS stands as a leading provider of systems engineering, software engineering, system integration, and project management services tailored for real-time, mission-critical defense systems. We are currently in search of a Senior Project Support Specialist to deliver comprehensive in-office support for a NASA contract.

Key Responsibilities:

  • Manage executive calendars to ensure that essential meetings are attended by members of the senior management team.
  • Oversee meeting arrangements, including the creation of agendas, attendee coordination, and reservation of conference facilities.
  • Execute administrative management tasks that fulfill various organizational needs, including the preparation of travel authorizations and vouchers for division members.
  • Maintain databases that track the status of administrative tasks and requirements.
  • Conduct thorough reviews of correspondence prepared for executive signatures to ensure compliance with agency standards.
  • Utilize the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to monitor the progress of SMD actions.
  • Facilitate key meetings by managing logistics such as call-in lines, note-taking, and attendance tracking.
  • Develop presentations for the division to support meeting objectives.
  • Assist in the planning of Directorate milestones and undertake additional responsibilities as needed.
  • Provide recommendations to clients regarding meeting participation and communications to optimize their schedules.
  • Familiarize with internal NASA HQ contacts for IT and meeting support, particularly for hybrid events.
  • Track personnel with security clearance access and assist in organizing classified briefings.
  • Support both domestic and international visitors to NASA HQ by processing necessary paperwork in advance.
  • Perform additional duties as assigned.

Qualifications:

  • Ability to work in an office environment full-time.
  • Capable of working independently as well as collaboratively within a team.
  • Strong decision-making skills and the ability to prioritize tasks without direct supervision.
  • Possess a friendly and tactful demeanor for effective public interaction.
  • Detail-oriented with outstanding organizational capabilities.
  • Exceptional verbal and written communication skills.
  • Proficient in the use of the Microsoft Office Suite.
  • Demonstrated executive administrative skills.
  • Adept at managing rapidly changing schedules and travel arrangements.
  • Willingness to travel as necessary.
  • Must meet government NAC and citizenship/permanent residency requirements for access to NASA facilities, with a comprehensive background investigation required.

Education and Experience:

  • A Bachelor's degree coupled with 12 years of relevant experience, or 15 years of experience in lieu of formal education.

Compensation Statement:

We are committed to investing in our employees' well-being, offering competitive salaries and benefits packages. The salary range for this position is $90,790 - $136,246, contingent upon experience, seniority, geographic location, and other legally permissible factors. Benefits may include healthcare, dental, vision, life insurance, 401(k), educational assistance, and paid time off.

ASRC Federal and its subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identity, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.