Multilingual Administrative Coordinator
2 weeks ago
The Bilingual Administrative Assistant provides administrative support to the team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills and attention to detail.
Key Responsibilities- Correspondence Management:
- Manage incoming and outgoing correspondence, including documents and messages
- Translate documents and messages from Japanese to English and vice versa
- Draft and edit documents in both Japanese and English
- Attend meetings as a interpreter
- Appointment Scheduling:
- Schedule appointments, meetings, and conference calls
- Coordinate calendars and resolve scheduling conflicts
- Record Maintenance:
- Maintain digital and physical records, filing systems, and databases
- Update and organize documents and information as needed
- Support Tasks:
- Assist with travel arrangements, booking flights, hotels, and transportation
- Coordinate logistics for meetings, including preparing meeting materials and taking minutes
- Assist with special projects by conducting research and providing administrative support
- Essential Job Functions & Responsibilities:
- Fluency in both Japanese and English (verbal and written)
- Proven experience as an administrative assistant or similar role
- Strong organizational and time management skills
- Excellent interpersonal and communication skills
- Preferred:
- Bachelor's degree in business administration or related field
- Knowledge of Japanese culture and business etiquette
- Desired Skills and Abilities:
- Ability to prioritize tasks and manage multiple projects simultaneously
- Attention to detail and strong problem-solving abilities
- Ability to maintain confidentiality and exercise discretion
- Proactive and self-motivated mindset
- Health Care Plan (Medical, Dental & Vision)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Hybrid Work Model
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